Job Overview

Our client is looking for a detail-oriented and proactive Tender Coordinator / Bid Manager to support Nova Group Pacific’s growth through effective panel management and high-quality tender submissions. As a starting point, you will be responsible for identifying growth opportunities and ensuring the firm remains competitive within geotechnical, environmental, and building consulting sectors.

Schedule

Monday - Friday, Flexible from 6:00 AM - 8:00 PM AEST, with 1 hour unpaid break (40 hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities Panel & Procurement List Management

• Proactively research and identify relevant council, state government, and industry panel arrangements and preferred supplier registers aligned with company disciplines.
• Prepare and submit applications for new panels, including capability statements, compliance documentation, and supporting materials.
• Manage the renewal and maintenance of existing panel memberships, tracking expiry dates and compliance obligations.
• Maintain a comprehensive register of all current and target panels and procurement lists.
• Coordinate the collection of compliance documentation such as insurances, WHS policies, and quality management files.
• Develop an understanding of Australian local and state government procurement frameworks to inform submission strategies.

Tender Preparation & Submission

• Monitor tender portals and government procurement platforms (e.g., AusTender, VendorPanel, Tenderlink) to identify relevant opportunities.
• Coordinate and prepare high-quality tender responses and Expressions of Interest (EOIs) from identification to final submission.
• Liaise with technical staff and directors to gather required inputs, including CVs and project experience.
• Write, edit, and format proposal content to ensure submissions are clear, compelling, and tailored to client requirements.
• Maintain and improve a central library of reusable content, including company profiles and project case studies.
• Proactively flag upcoming opportunities and deadlines to the management team for resource planning.
• Assist with post-submission reviews and feedback capture to drive continuous improvement.

Requirements

• Proven experience in tender coordination, bid management, or proposal writing within professional services, engineering, or construction environments.
• Tertiary qualification in Business, Communications, or a related field.
• Highly desirable: Engineering background or working knowledge of geotechnical, environmental, or civil engineering services.
• Strong writing and editing skills with the ability to produce structured submissions in high-quality English.
• Excellent organizational skills with the ability to manage multiple deadlines and stakeholder inputs.
• Experience using tender portals and procurement platforms (e.g., AusTender, VendorPanel, Tenderlink).
• Proficiency in Microsoft Office Suite.

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.