Position Overview
We are seeking a highly organized and proactive Executive Assistant to provide administrative and operational support to senior leadership. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and can manage multiple priorities with professionalism and discretion.
As an Executive Assistant, you will play a key role in ensuring the executive’s daily operations run smoothly. You will manage schedules, coordinate communications, support projects, and handle administrative tasks that allow leadership to focus on strategic priorities.
This is a part-time position best suited for someone who is reliable, resourceful, and comfortable working independently while maintaining strong communication with the team.
Schedule:
- Monday - Friday from 8:00 AM to 12:00 PM EST (4 hours/day, 20 hours/week)
Independent Contractor Perks:
- Permanent work from home
- Immediate hiring
Key Responsibilities
Calendar & Schedule Management
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and events
- Coordinate internal and external meetings across different time zones
- Prioritize scheduling requests and ensure efficient time management
Communication & Correspondence
- Monitor and manage email inboxes, ensuring timely responses and organization
- Draft, proofread, and send professional emails and documents on behalf of the executive
- Serve as a point of contact between the executive and internal/external stakeholders
Administrative Support
- Prepare meeting agendas, presentations, and reports as needed
- Take meeting notes and track action items when required
- Organize and maintain digital files, documents, and records
Task & Project Coordination
- Assist with managing ongoing projects and follow up on deliverables
- Track deadlines and ensure tasks are completed on time
- Support operational and administrative initiatives
Travel & Logistics (If Needed)
- Coordinate travel arrangements including flights, accommodations, and itineraries
- Prepare travel schedules and ensure all logistics are organized
General Executive Support
- Conduct online research and compile information as needed
- Assist with personal and business-related administrative tasks
- Identify opportunities to improve processes and efficiency
Qualifications & Requirements
- Proven experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- High level of professionalism and discretion when handling confidential information
- Ability to multitask and manage competing priorities
- Proficiency in common productivity tools such as:
- Google Workspace (Docs, Sheets, Calendar, Gmail)
- Microsoft Office (Word, Excel, PowerPoint)
- Communication tools such as Slack or similar platforms - Strong attention to detail and problem-solving skills
- Ability to work independently with minimal supervision
- Reliable internet connection and a quiet work environment
What We’re Looking For
We’re looking for someone who is proactive, dependable, and highly organized. The ideal candidate is someone who anticipates needs before they arise and takes initiative to keep things running smoothly.
You should be someone who:
- Is naturally organized and detail-oriented
- Communicates clearly and professionally
- Is comfortable working behind the scenes to support leadership
- Can adapt quickly in a dynamic work environment
- Takes ownership of tasks and follows through to completion
Side Note
- This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.
Reminder
- Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.