Schedule:

• 40 hours per week, 8:30 AM to 4:30 PM
• Client Time Zone: Eastern Time (New Hampshire/New England)

Client Overview:

A dynamic remote law firm and consulting practice operating through multiple business entities to serve diverse clients across legal services and privacy consulting. This established but agile 10-person team operates like a startup, prioritizing efficiency and innovation while handling complex projects across multiple time zones including Europe.

Job Description:

You’ll be the organizational backbone of a fast-paced legal and consulting practice, managing everything from client coordination to document preparation across multiple business entities. This role offers the unique opportunity to work directly with firm principals in a small team environment where your contributions directly impact client success. You’ll handle confidential matters requiring the highest security standards while working with cutting-edge legal technology and AI tools.

Responsibilities:

• Manage calendars and coordinate meeting scheduling across multiple time zones and client requirements
• Format, proofread, and quality control legal documents and consulting materials with precision
• Coordinate client setup processes and manage tasks across various project management systems
• Prepare engagement letters and create contracts from established templates
• Support complex project management activities and task entry into multiple platforms
• Facilitate administrative payroll data entry and coordination.
• Maintain strict confidentiality and data security protocols as a sub-processor for client information

Requirements:

• 3-5 years of experience working remotely and independently in administrative or legal support roles
• Advanced proficiency in both Google Suite (Docs, Sheets, Slides, Drive) AND Microsoft Office (Word, PowerPoint, SharePoint)
• Strong internet connection with capability to maintain video calls while screen sharing simultaneously
• Computer with minimum 16GB RAM to handle multiple applications and demanding workloads
• Ability to thrive in a demanding, fast-paced environment with Ability to thrive in a high-accountability environment with direct feedback cycles
• Excellent follow-through with flexibility to shift priorities as business needs change
• Bonus if you have experience with project management tools (Asana, Smartsheet, Teamwork)
• It helps if you’re familiar with AI legal tools like Spellbook or Latera for document work
• Bonus if you have experience with legal billing, time tracking, or law firm operations

Why Join This Team?

• Work directly with firm principals in a small, impactful team environment
• Gain exposure to cutting-edge legal AI technology and diverse project management tools
• Enjoy true remote work flexibility with potential for varied hours to match your preferences
• Provide dedicated support to an established practice with startup energy and room for professional growth
• Handle meaningful work across legal services and privacy consulting for diverse clients
• Receive comprehensive IT support including hardware and backup internet connections

Independent Contractor Perks:

• Health Insurance Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring