Schedule: Monday to Friday, 9:00 AM – 5:00 PM

Client Timezone: Eastern Time (Virginia)

Total Weekly Hours: 40 hours

 

A growing dental practice in Virginia is transitioning to a new practice management system and requires exceptional attention to detail to ensure complete patient data accuracy. This is an urgent, high-impact role focused on resolving a critical data migration issue, with strong potential to evolve into a long-term administrative or reception position.

You’ll take ownership of verifying that approximately 1,800 patient records were accurately migrated from Denticon to Archie. This role goes beyond basic data entry—your work will directly support patient care, compliance, and daily practice operations.

Comprehensive video-based training will be provided, and you’ll work entirely within modern, cloud-based dental systems.

 

Responsibilities

• Systematically verify patient data transferred from Denticon to Archie
• Review each patient record line by line to ensure completeness and accuracy
• Identify, document, and report discrepancies or missing data
• Follow structured, step-by-step procedures provided via video training
• Complete verification of approximately 1,800 patient records within one month
• Maintain detailed progress tracking and provide regular status updates
• Communicate issues promptly to ensure data integrity standards are met
• Collaborate directly with the practice owner throughout the process
• Potentially support additional administrative and reception tasks, including appointment scheduling and patient communication

 

Requirements

• 2–5 years of virtual assistant or administrative experience with strong attention to detail
• Proven ability to work accurately and systematically through large datasets
• Experience using cloud-based software systems and ability to learn new platforms quickly
• Reliable internet connection and ability to work independently
• Availability for full-time hours (40+ hours per week), with flexibility for additional hours if needed
• Strong written and verbal communication skills for progress reporting and issue escalation

Nice-to-Have / Bonus

• Experience with healthcare or dental practice management software
• Familiarity with Denticon and/or Archie systems

 

Why Join This Team?

• Make an immediate and measurable impact on patient care and practice operations
• Receive direct training and guidance from a hands-on practice owner
• Work with modern, user-friendly dental software systems
• Opportunity for role expansion into ongoing administrative or reception support
• Competitive hourly compensation with potential overtime

 

Independent Contractor Perks

• HMO coverage (available in eligible locations)
• Permanent work-from-home setup
• Immediate hiring