Schedule: 20 hours/week, Monday to Friday 7:30am to 11:30am EST

Client timezone: EST

Responsibilities

• Daily Prioritization: Conduct a brief check-in call each morning at 7:30 AM Eastern to review the day’s priorities and action items.
• Calendar Management: Schedule, confirm, and adjust meetings across multiple calendars; coordinate across time zones; anticipate conflicts; send reminders as needed.
• Email Management: Review incoming messages, flag urgent items, and surface key follow-ups.
• Travel Planning: Research and book flights, trains, accommodations, and ground transportation; prepare detailed itineraries; manage last-minute changes.
• Bill Review: Track bills, prepare them for payment, and maintain a simple log of due dates.
• Reservations & Events: Coordinate reservations, tickets, and basic event logistics.
• Contact Coordination: Maintain professional contacts, schedule touchpoints, and support appropriate follow-ups.
• Meeting Support: Arrange and confirm meetings, draft brief agendas, and prepare summary notes when needed.
• General Support: Provide administrative assistance to ensure smooth day-to-day operations.

 

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong spoken and written English.
• Excellent organizational and time-management skills.
• Ability to work independently, maintain confidentiality, and manage shifting priorities.
• Consistent availability for the daily 7:30 AM Eastern call.

 

Preferred Qualities

•      High initiative and strong problem-solving ability.
•      Experience coordinating with senior-level professional contacts.
•      Comfort balancing varied responsibilities in a dynamic environment.

 

Independent Contractor Perks

Permanent work from home
Immediate hiring
Steady freelance job