Schedule: Monday to Friday: 10:30 AM – 2:30 PM Singapore Time
(No breaks)

 

Our client is seeking a highly organized, detail-oriented, and proactive Executive Case Coordinator to support their Discard & Donate program and broader corporate relocation services for international clients. This role is critical to ensuring accurate case tracking, seamless communication, and high-level administrative support for leadership.

This opportunity offers room for growth within a well-structured, high-performing business unit, with the potential for expanded responsibilities based on performance and alignment.

 

Responsibilities

Case Coordination & Administration

• Create and maintain digital case folders in Dropbox following strict naming conventions
• Input, update, and maintain case trackers using Excel or Google Sheets
• Verify case-related details such as addresses and postal codes using tools like StreetDirectory
• Ensure consistency and accuracy in file naming, capitalization, and formatting
• Monitor case progress and ensure timely updates via WhatsApp and email
• Coordinate case details with internal teams, service vendors, and clients

 

Executive Support & Process Improvement

• Provide executive-level personal assistant support to the leadership team
• Prepare, format, and enhance PowerPoint presentations, including templates and slide masters
• Manage sensitive scheduling, time coordination, and calendar tasks
• Maintain highly organized documentation and file management systems
• Identify opportunities to improve SOPs and administrative workflows
• Support cross-functional initiatives and additional business unit needs as required

 

Requirements

• 2–3 years of experience in administrative, operations, or case coordination roles
• Strong proficiency in Microsoft Office, especially:

• • Word: document formatting, styles, tables

  • Excel: formulas, data entry, formatting

  • PowerPoint: slide design, templates, master slides

• Advanced proficiency in Dropbox (folder structure, naming conventions, sharing)
• Strong familiarity with WhatsApp for business communication
• Experience using PDF editing tools (annotation, merging, reordering)
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Meet)
• Basic photo editing skills (e.g., Snapseed)
• Excellent written and verbal communication skills in English
• Strong attention to detail and accuracy in digital file management
• Ability to work independently, follow SOPs, and manage time effectively
• Tech-savvy and quick to learn new systems and tools
• Willingness to align fully with Singapore business hours
• Experience with or openness to learning Singaporean work culture and expectations
• High level of discretion and professionalism when handling sensitive information

 

Ideal Candidate Profile

To succeed in this role, you must be adaptable, emotionally intelligent, and culturally aligned with Singaporean business practices. You will work closely with a client who values structure, efficiency, precision, and clear communication in a fast-paced, detail-driven environment.

 

Looking for someone who:

• Has experience working with Singaporean clients or teams
• Is comfortable with direct, constructive feedback and professional communication
• Demonstrates initiative and works independently without constant supervision
• Remains calm under pressure and prioritizes tasks effectively
• Pays meticulous attention to formatting, file management, and presentation quality
• Learns quickly and embraces new tools and processes
• Maintains confidentiality, professionalism, and proactive communication at all times

 

MUST-HAVE Requirements

• One (1) extra external monitor
• Windows OS only
• Fluent in Google Chrome and Mozilla Firefox (required for Windows users)

 

Independent Contractor Perks

• Permanent work-from-home arrangement
• Immediate hiring