The company is an innovative leader in the fashion and beauty technology space, specializing in creating AI-generated model imagery for global brands. Our core mission is to leverage cutting-edge artificial intelligence to produce high-quality, customized, and realistic visuals of products, allowing brands to scale their creative output efficiently. We operate a high-velocity B2B model, requiring exceptional organization and attention to detail across all our operations.

🌟 The Opportunity

We are seeking a highly organized, discreet, and proactive Executive Assistant to provide comprehensive support to the Founder/Executive. This unique role is split between critical business operations and essential personal support, requiring a rare ability to context-switch seamlessly and handle highly confidential information with absolute discretion. This position is expected to be approximately 20 hours per week to start.

💼 Key Responsibilities

Business Operations Support (Approx. 50%)

• Email Management: Filter, prioritize, draft responses, and manage the Executive's professional inbox, ensuring timely communication with clients and partners.

• Calendar & Scheduling: Expertly manage a complex professional calendar, scheduling meetings, coordinating across different time zones, and ensuring the Executive is prepared for all commitments.

• Financial Administration: Prepare and process invoices, track expenses, and manage basic financial documentation using designated software.

• Document Handling: Handle, organize, and maintain highly confidential company information, contracts, and internal documents with the utmost care.

• Meeting Preparation: Prepare agendas, compile necessary materials, and take clear, concise minutes during key business meetings.

Personal & Lifestyle Management (Approx. 50%)

• Travel Coordination: Research, book, and manage all aspects of domestic and international travel, including flights, accommodations, and detailed itineraries.

• Reservations & Appointments: Handle all personal scheduling, including restaurant reservations, coordinating household maintenance, and booking various personal appointments.

• General Coordination: Proactively manage and execute various personal errands and lifestyle tasks, ensuring the Executive’s non-work life runs smoothly and efficiently.

🔑 Qualifications and Skills

• Experience: Proven experience (2+ years) as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.

• Discretion: Demonstrated ability to handle sensitive and confidential personal and business information with the highest level of professionalism and integrity is non-negotiable.

• Organization: Exceptionally organized with meticulous attention to detail and a proactive approach to task management.

• Tech Proficiency: Expert level proficiency with calendar management tools (e.g., Google Workspace/Outlook), email management, and expense/invoicing software.

• Communication: Excellent written and verbal communication skills; ability to draft professional correspondence on behalf of the Executive.

• Adaptability: Proven ability to manage multiple priorities, pivot quickly between business and personal tasks, and thrive in a fast-paced, startup environment.

✅ Why Join Us?

You will be integral to the success of a growing, cutting-edge technology company that is disrupting the fashion and beauty industry. This role offers the flexibility of part-time hours while providing exposure to high-level strategic business operations.