Schedule

• 20 hours per week
• flexible between Monday - Friday (8am to 4pm)
• AEDT (Australia - Sydney)

 

Client Overview

A growing building maintenance company specializing in school and government facility services. The business operates with strong compliance standards and maintains long-term contracts with educational institutions. They value efficiency, reliability, and professional service delivery while fostering a supportive remote work environment.

 

Job Description

You’ll play a crucial role in streamlining operations for a dynamic maintenance business, where your administrative expertise directly supports field teams and ensures seamless compliance with government requirements. This position offers the perfect blend of traditional admin work and creative problem-solving, with opportunities to contribute to the company’s professional presence through light marketing activities. You’ll work independently while having direct access to leadership for guidance and growth.

 

Responsibilities:

• Transform basic field notes into comprehensive service reports using creative writing and AI tools like ChatGPT
• Manage Google Docs systems for service documentation and compliance reporting
• Make proactive phone calls to schools to confirm appointments and coordinate site access
• Create and publish LinkedIn content featuring project photos with professional captions
• Navigate basic maintenance scheduling software to coordinate job assignments
• Handle government compliance paperwork for educational facility contracts
• Maintain organized documentation systems for service reports and client communications
• Support business operations with general administrative tasks as needed

 

Requirements:

• Minimum 3 years of administrative experience with strong attention to detail
• Excellent written and verbal English communication skills
• Comfortable making phone calls and coordinating with clients
• Experience with Google Docs and basic software applications
• Creative writing ability to expand brief notes into detailed professional reports
• Bonus if you have experience with AI tools like ChatGPT
• It helps if you have basic social media knowledge for LinkedIn management
• Reliable internet connection and professional home office setup

 

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

 

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