Work schedule: Monday to Friday, 9:00 AM – 6:00 PM Sydney time (1-hour unpaid lunch, 2x15-min paid breaks)

• Monitor and manage the Purchasing email inbox, forwarding general queries to the appropriate Purchasing Officer.
  
• File shipping document emails by supplier and register invoices into Excel with complete and accurate data.
  
• Create Dispatch Advices (DAs) in Colladium, verifying accuracy against corresponding invoices.
  
• Report any issues with shipping documents promptly to Purchasing Officers.
  
• Analyze shipment data and provide consolidation or cross-docking reports to the logistics department.
  
• Load transfer orders into the system and maintain an up-to-date tracking file.
  
• Update and maintain orders in Colladium for accuracy and visibility.
  
• Generate ad hoc reports as requested by Purchasing Officers.
  
• Perform routine data integrity checks and cleanup activities.
  
• Create manual receipts and action supplier responses on store purchase orders in OMS (changes and rejections).
  
• Escalate supplier rejections of store purchase orders to Purchasing Officers for resolution.

Requirements

• Strong attention to detail with proven accuracy in data entry.
  
• Excellent verbal and written communication skills in English.
  
• Fast and accurate typing proficiency.
  
• Prior experience with purchasing systems (preferred but not required).
  
• Highly organized with the ability to prioritize and manage multiple tasks effectively in a fast-paced environment.
  
• Proactive, adaptable, and motivated to take initiative.
  
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.

Benefits

• HMO (eligible after 3 months)
• 15 days Paid Leave ( Accrual basis of 1.25 days per month on their first year. Eligible to use after 3 months)
• Paid AU Public Holidays