Schedule:

• 8:00 am to 5:00 pm, UK Time

 

Job Description:

Step into a pivotal role as Executive Assistant where you’ll serve as the organizational backbone for two directors in a thriving engineering consultancy. This position offers exceptional opportunity to work directly with senior leadership while managing complex workflows in a specialized industry. You’ll be instrumental in streamlining operations, coordinating high-stakes projects, and ensuring seamless business operations. With comprehensive training provided and room for professional development, this role is perfect for an experienced assistant ready to make a significant impact in a growing, innovative company that values your expertise and contribution to their success.

 

Responsibilities

• Manage and coordinate complex email workflows for senior directors, ensuring critical communications never slip through the cracks
• Handle sophisticated quoting and invoicing processes using established systems, with comprehensive training to develop autonomous capabilities
• Coordinate executive calendars and strategic scheduling for leadership team and key stakeholders
• Arrange international business travel including flights between Ireland, UK, and Europe (particularly France) and accommodation bookings
• Manage daily transportation logistics through business car hire services for client meetings and site visits
• Provide professional reception support through virtual landline system, serving as the voice of the company
• Execute document control processes including analysis and information extraction from technical design drawings
• Support high-level project coordination and proactively identify operational gaps before they become issues
• Input critical data into project management systems and maintain organized, efficient workflows

 

Requirements:

• 2-3+ years of executive assistant experience supporting C-level executives in fast-paced environments
• Advanced proficiency with Gmail, Google Workspace, Slack, Excel, and invoicing software systems
• Experience with project management platforms (Teamhood, Trello, or similar tools strongly preferred)
• Exceptional organizational skills with proven ability to manage multiple high-priority tasks simultaneously
• Outstanding communication skills and professional phone presence for client interactions
• Quick learner with ability to master specialized systems and industry-specific processes
• Comfortable working standard UK business hours with flexibility for urgent matters
• Previous experience in agency, consulting, or project-driven environments highly valued
• Discretion and professionalism when handling sensitive commercial and financial information

 

Independent Contractor Perks: 

• HMO coverage for eligible locations
• Permanent work from home
• Immediate hiring
• Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

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