Schedule:

• 20 hours per week
• 4 hours per day, flexible starting 8 am until 4 pm Monday to Friday AEST
• Client Timezone: Skennars Head, NSW

Client Overview

Join a dynamic and growing construction company that’s making its mark in the industry! This established business takes on diverse construction projects with varying scopes and complexities, creating an exciting work environment where no two weeks are the same. The company values precision, quality workmanship, and strong project management, making it an ideal place for someone who appreciates attention to detail and wants to contribute to building projects that make a real difference. With plans for expansion and growth, this is an opportunity to be part of a forward-thinking construction business that invests in both technology and people.

Job Description

Step into a pivotal administrative role where you’ll be the organizational backbone of exciting construction projects from start to finish. This position offers the perfect blend of traditional administrative excellence and modern project management technology, giving you the chance to master industry-specific software while supporting real construction projects that shape communities. You’ll work directly with the business owner in a collaborative environment where your attention to detail and organizational skills will directly impact project success. With opportunities for professional growth and the potential to expand into more specialized construction documentation, this role is perfect for an experienced administrator ready to make their mark in the construction industry.

Responsibilities

• Learn Wonderbuild project management software to coordinate and track construction projects efficiently
• Schedule jobs and manage project timelines to ensure smooth workflow and client satisfaction
• Process invoices for job tasks and maintain accurate financial tracking for all projects
• Create and maintain detailed spreadsheets for cost tracking and project progress monitoring
• Add and update project tasks based on evolving project requirements and specifications
• Manage professional business communications and client correspondence
• Organize and maintain comprehensive client contact databases and project information
• Handle diverse office administration tasks that keep the business running smoothly
• Assist with creating detailed finish schedules featuring floor, roof, and ceiling specifications with visual documentation for client presentations

Requirements

• Minimum 3 years of proven administrative assistant experience with strong organizational skills
• Exceptional attention to detail and commitment to task completion excellence
• Proficiency in Google Workspace and Microsoft Office applications
• Enthusiasm for learning new project management software (comprehensive Wonderbuild training provided)
• Outstanding communication skills and ability to work independently
• Strong multitasking abilities and experience managing competing priorities
• Construction industry experience highly preferred but not essential for the right candidate
• Self-directed learning approach with comfort using online training resources

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring