Role- Property Management Assistant 

Schedule: Monday-Friday, 9:00am-5:00pm, Full Time

Client Timezone: Pacific Standard Time

Client overview

Our client is a growing real estate firm that invests in, develops, and manages both commercial and residential properties. With an expanding portfolio and new acquisitions on the way, they need dependable operational support behind the scenes. They are building a close-knit, long-term team to keep the business running smoothly as it scales.

Job description

You will be the right hand to the owner and director of operations, keeping inboxes under control, calendars organized, and records accurate. You will own the day-to-day administrative flow, from triaging incoming issues to following up with tenants and keeping listings fresh. You will also take on property management tasks in AppFolio, with training provided. As the portfolio grows, your role will grow with it, moving from part-time to full-time and becoming a key part of how the business operates.

Responsibilities

• Monitor and triage multiple inboxes as a first responder so issues are addressed quickly
• Manage the owner's calendar, scheduling, and rearranging of meetings and dinners
• File and organize incoming documents in SharePoint to keep records accessible and accurate
• Follow up with delinquent tenants and keep lease renewals up to date
• Keep property listings current and prepare listing updates
• Support marketing tasks such as social media posting and newsletters to maintain consistent brand presence

Must-have requirements

• Property management experience, including tenant follow-ups, renewals, and listings
• AppFolio experience (work orders, invoicing, renewals, move-ins and move-outs) is a major plus
• Comfortable using AI tools to draft emails, flyers, and slideshows
• SharePoint or similar file-sharing experience (such as Google Drive) is a plus
• Strong written communication skills and a high level of attention to detail
• Proactive and able to work independently without needing constant direction

Nice-to-have requirements

• Bonus if you have experience with social media posting, newsletters, or basic video editing
• It helps if you have exposure to QuickBooks, as support may be added over time

Why join this team

• Fully remote role
• Long-term, dedicated position supporting the owner and director of operations
• Opportunity to move from part-time (20 hours per week) to full-time as acquisitions come in
• Training provided for AppFolio property management tasks, and for video editing if needed
• Broad, varied scope that builds skills across administration, property management, and marketing
• Room to grow, with responsibilities such as QuickBooks support that may be added over time

Apply now. Start helping.