Job Overview

We are seeking an organized IT Financial & Procurement Operations Manager to oversee financial operations, technology purchasing, and project coordination. In this role, you will manage purchase requisitions, perform end-to-end invoice reconciliation, execute routine credit card purchases, and track detailed IT expense budgets. You will also oversee vendor compliance reviews and support budget forecasting in alignment with organizational purchasing policies. This full-time remote position plays a key role in maintaining smooth technology procurement and accurate financial workflows.

Schedule

• Mon-Fri, 8 AM - 5 PM PST with 1 hr unpaid break (40 hrs per week)

Responsibilities

• Centralize documentation, vendor invoices, and incoming billing inquiries

• Prepare, submit, and track Purchase Requisitions (PRs) and Purchase Orders (POs) through institutional financial workflows

• Perform end-to-end reconciliation of vendor invoices against purchase orders, quotes, and/or delivered services/software prior to payment approval.

• Execute routine departmental purchases via credit card (PCard) for software subscriptions, hardware/supplies, and travel arrangements; collect and organize receipts for monthly reconciliation.

• Maintain detailed operational spreadsheets tracking every IT expense as it occurs to supplement macro-level actuals reported in enterprise reporting systems.

• Support budget forecasting processes in institutional planning tools and execute manual forecast adjustments for episodic IT expenditures.

• Manage the administrative intake and compliance review process for campus-wide technology purchase vetting requests against purchasing policies.

Must-Have Requirements

• Proven experience in invoice reconciliation, PCard management, purchase order processing, and tracking budget variances.

• Advanced proficiency in Microsoft Excel / Google Sheets for complex expense tracking.

• Fundamental project coordination skills, including tracking action items, scheduling multi-stakeholder meetings, and maintaining project status updates.

• Demonstrated discretion and adherence to strict information security practices when handling administrative account access.

• Bachelor’s degree preferred, preferably in Business Administration, Accounting, Finance, Information Technology, or related field.

• Minimum of 3–5 years of experience working in administrative operations, business office management, financial tracking, or IT project/procurement support, preferably in higher education or a non-profit environment.

• Knowledge of technology purchasing workflows, vendor license structures, and basic security/compliance vetting concepts.

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.