Executive Assistant and Project Coordinator | Digital Marketing Agency | Remote | Immediate start Role Name: Executive Assistant and Project Coordinator Schedule: Mon-Fri 8:00 AM - 4:00 PM GMT Client Timezone: Greenwich Mean Time (GMT) Client Overview You will be joining a growing UK-based digital marketing agency that has expanded from a single-person consultancy over the past 18 months. The agency supports clients mainly across Europe and is now building out its team. It is adding dedicated people to take ownership of key areas of the business. Job Description You will be the right-hand person to the agency founder, owning the admin and project operations that keep the business moving. You will oversee how new clients are onboarded, make sure everything needed from each client is collected and put in place, and take on assistant tasks that free the founder to focus on vision and clients. This is a high-ownership role with direct access to the founder, where your organisation and follow-through will be felt every day. Responsibilities Oversee the onboarding process for new clients from start to finish Liaise with clients to collect what is needed, such as media assets and website tracking scripts Make sure onboarding items are completed and set up correctly Take on assistant tasks from the founder, such as researching and sourcing suppliers to a deadline Manage projects and tasks in ClickUp Communicate with clients through Intercom Collaborate with the team on Slack Keep admin and project operations running smoothly so nothing falls through the cracks Respond to European clients promptly during GMT working hours Must-Have Requirements Excellent written and spoken English Availability to work GMT hours, 8:00 AM - 4:00 PM, Monday to Friday Experience in project management Strong process-driven and project-driven approach Familiarity with ClickUp, Intercom, and Slack Confident client communication skills Nice-to-Have Requirements Bonus if you have experience working in a marketing agency Why Join This Team Work remotely in a full-time role Report directly to the founder with clear communication Take real ownership in a growing business Work a fixed daytime schedule aligned to GMT Receive medical insurance as a full-time team member Join a role that is needed immediately, with a quick start Apply now. Start helping.