Position overview
We are a custom cabinetry, kitchen and bath design, and millwork company, hiring a part-time Bookkeeper to own its day-to-day accounting in QuickBooks Online. This role handles billing, accounts
payables, accounts receivable, reconciliations, and sales tax filings for New York and Connecticut.

Schedule: Part-time, 10-15 hours per week, remote. US EST time zone.

Responsibilities:
Estimates and invoicing
• Enter estimates in QuickBooks Online from approved proposals, agreements, and contracts.
• Create and send deposit, progress, and final invoices according to each contract's payment schedule and direction of the team
• Invoice approved change orders
Accounts receivable
• Record and apply customer payments
• Track open balances and follow up on past-due invoices
• Create invoices for outstanding invoices per weekly meeting and direction of team
• Maintain an AR aging report and flag collection issues to the VP of Operations and Owner
Accounts payable
• Enter and pay vendor, supplier, and subcontractor bills on schedule
• Match bills to purchase orders and job records where applicable
• Track due dates, credits, and vendor statements
• Collect and maintain W-9s for vendors and subcontractors
Bank transactions and reconciliation
• Review and categorize bank and credit card transactions in QuickBooks Online
• Review and categorize internal company transfers
• Reconcile all bank and credit card accounts monthly
• Keep the chart of accounts clean and consistent
• Assign income and expenses to the correct jobs to support job costing
Sales tax

• Apply the correct New York and Connecticut sales tax to estimates and invoices
• Prepare, file, and pay sales tax returns for both states on their required schedules
• Keep sales tax records and exemption certificates organized
Reporting and month-end
• Close the books monthly
• Provide the VP of Operations and Owner with weekly reports: profit and loss, balance sheet, AR
and AP aging, sales
• Coordinate with the outside CPA for year-end, payroll, and tax needs
Qualifications
Required
• 3+ years of bookkeeping experience, ideally for a small business
• Strong, hands-on QuickBooks Online experience
• Experience with AR, AP, invoicing, and monthly bank reconciliation
• High attention to detail and accuracy
• Able to work independently and meet deadlines
• Discreet with financial information
Preferred
• Experience filing sales tax in New York and Connecticut, or in more than one state
• Experience in construction, cabinetry, home improvement, or another project-based business
• Familiarity with job costing, deposits, and progress billing
• QuickBooks Online ProAdvisor certification
• Experience with Asana, Slack, or similar tools

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review..