Job Overview

We are seeking an organized Bilingual Administrative & Personal Assistant to support operational logistics for an events and community management company. In this role, you will coordinate vendor logistics, upload sponsor assets to event websites, and schedule email updates for event participants. You will also organize participant data, create basic event promotional graphics, and manage calendar scheduling for leadership. The ideal candidate is bilingual in English and Spanish, possesses strong communication skills, and is comfortable making calls to vendors and partners. This part-time remote position requires 20 hours per week with flexible daytime scheduling during Eastern Standard Time (EST) business hours.

Schedule

• Mon-Fri, flexible during client business hours, EST (20 hrs per week)

Responsibilities

• Upload sponsor information and logos to event websites, ensuring files are in the correct format and high quality
• Coordinate with vendors for event logistics including ordering, payment, delivery confirmation, and price comparisons
• Set up and schedule email communications to participants for packet pickup, event updates, and race day information
• Organize participant information from multiple email sources into centralized tracking systems
• Send follow-up emails to participants, sponsors, and vendors after events
• Update sponsor communications with event details, timing, and location information
• Manage personal tasks including scheduling, rescheduling, and canceling appointments as needed
• Prepare pre-race materials and organize team check-in information for on-site execution
• Handle participant inquiries about parking, dogs, and other common questions by updating communications
• Create small graphics for website and event communications such as packet pickup announcements and medal displays

Must-Have Requirements

• Excellent written and verbal communication skills in English
• Strong organizational skills with ability to manage multiple events and deadlines simultaneously
• Experience with email management and scheduling tools
• Ability to follow established processes while adapting to changing information
• Comfortable making phone calls to vendors and service providers
• Spanish language proficiency (written and verbal)
• Reliable internet connection and professional home office setup

Nice-to-Have Requirements

• Bonus if you have light to moderate graphic design experience for creating event graphics
• It helps if you have experience with event management or race coordination
• Bonus if you are familiar with website content management systems
• It helps if you have worked with sponsors or vendor coordination previously

Independent Contractor Perks

Permanent work from home

Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.