Job Overview:

Our client is looking for a Travel Coordinator Assistant to serve as the backbone of a high-performing luxury travel coordination team, working behind the scenes to ensure that every booking detail, vendor arrangement, and client communication is handled with precision and speed. In this role, you will own data entry and itinerary management across multiple active trips simultaneously, liaise with hotel concierges and vendors to lock in logistics, compile travel insurance quotes, and draft polished client-facing correspondence ready for coordinator sign-off.

Schedule: Monday - Friday, 6:00 AM - 3:00 PM Pacific Standard Time; Full-time role

Responsibilities:

• Input finalized booking details into itineraries promptly and accurately to ensure no confirmations are missed.
• Set up timely reminders for upcoming check-ins, hotel outreach, and key travel milestones.
• Liaise with hotel concierges and vendors to book dining reservations and coordinate on-the-ground logistics.
• Pull together travel insurance quotes using designated platforms for coordinator review.
• Draft and collaborate on professional client-facing emails for coordinator approval.
• Provide status updates to coordinators once tasks are completed to maintain workflow transparency.

Requirements:

• Exceptional attention to detail and commitment to data accuracy.
• Strong written English communication skills for drafting professional correspondence.
• Proactive and self-directed work style with minimal supervision required.
• Excellent organizational skills with the ability to manage multiple bookings simultaneously.
• Experience in hospitality, travel, or administrative support.
• Ability to work at a fast pace and prioritize urgent tasks effectively.

Preferred Qualifications:

• Experience working with travel booking platforms, GDS systems, or itinerary management tools.
• Background in high-touch or luxury service environments where accuracy and presentation standards are non-negotiable.
• Experience coordinating with international hotels, concierge teams, or overseas vendors.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.