Job Overview

Our client is seeking a Mental Health Administrative Coordinator (Care Patron & EHR) who will be the administrative backbone of a thriving mental health practice, managing everything from website updates and client inquiries to therapist onboarding and systems creation. This role gives you ownership over critical operations that directly impact both the team and the clients they serve. You will work closely with the practice owner to streamline processes, manage communications, and support practice expansion through speaking engagements and outreach initiatives.

Schedule

Monday - Thursday, 10:00 AM - 7:00 PM CST, and Friday, 9:00 AM - 6:00 PM CST (40 work hours per week)

Responsibilities

• Update the practice website with new therapist profiles, photos, and information
• Help funnel and coordinate new client inquiries with the office manager
• Manage and organize the founder's email inbox
• Update templates and documentation in the EHR system
• Develop and distribute a mental health newsletter to clients
• Research and coordinate speaking engagement opportunities for the practice
• Manage the full onboarding process for new therapists joining the practice
• Organize practice policy files and create efficient systems for document management

Requirements

• Prior experience as a Virtual Assistant supporting healthcare or mental health practices
• Proficiency with Care Patron and Spruce software platforms
• Experience with Zoho for email and document management
• Strong organizational skills and attention to detail
• Excellent written communication skills
• Ability to work independently and manage multiple administrative tasks

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.