Job Overview

Our client is looking for a detail-oriented Bookkeeper & Admin Assistant to assist with high-volume bank reconciliations, accounts payable management, and comprehensive executive administrative support. The initial priority for this role will be clearing an 18-month reconciliation backlog across 30+ company and unit trust entities by retrieving missing documentation and accurately matching transactions in Xero. Once the financial backlog is resolved, the role will transition into a core executive support capacity to help senior leadership streamline operations, maintain compliance, and focus on strategic business growth. This role offers the option to scale from full-time to part-time (20 hours/week) once the backlog is cleared and the workload stabilizes.

Schedule Monday - Friday, 9am - 6pm with 1 hour unpaid break | AEST (40 work hours per week)

Responsibilities

• Perform bank reconciliations across 30+ company and unit trust entities in Xero, including clearing an 18-month backlog
• Locate, retrieve, and organise invoices from company email accounts to support accurate financial record-keeping
• Manage accounts payable processing and ensure BAS lodgement readiness on a monthly basis
• Coordinate meetings, manage scheduling, and handle calendar management for three executives
• Draft and manage professional email communications on behalf of senior leadership
• Consolidate, file, and maintain organised documentation across all business entities

Requirements

• Demonstrated proficiency in Xero, particularly reconciliations and accounts payable
• Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook)
• High level of attention to detail and accuracy in financial data entry
• Ability to work independently, manage multiple priorities, and follow up proactively
• Prior experience in property development, property management, or a related industry is preferred

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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