Client overview

A busy and growing real estate team is looking for reliable behind-the-scenes support to keep their operations running smoothly. They work with buyers and sellers and rely on efficient administrative processes to deliver a seamless client experience. With an expanding agent roster and increasing transaction volume, they're building out their remote support team to match their momentum.

Job description

You will be the operational backbone of a fast-moving real estate team, handling the daily admin tasks that keep agents productive and clients happy. You will manage checklists, prepare contracts, maintain CRM data, and have listing materials ready to go before the workday begins — all while following clear SOPs and checking in daily with the Director of Operations. This is a structured, predictable role with real ownership and a direct path to more responsibility as the team grows.

Schedule: Sunday to Thursday, 4pm-8pm (EST Toronto time)

Responsibilities

• Complete daily admin task checklists in ClickUp to ensure seamless team operations
• Draft and prepare real estate contracts and documents for agent review and signing
• Input and maintain accurate client and transaction data in the CRM
• Schedule and deploy pre-drafted email newsletters through the CRM platform
• Update marketing flyers and listing materials by inserting photos into existing Canva templates
• Prepare listing launch materials in advance to support next-day agent activities

Must-have requirements

• Strong attention to detail, particularly with document accuracy and signature tracking
• Coachable and adaptable with a willingness to learn and follow established processes
• Ability to work independently while following structured SOPs and checklists
• Reliable and accountable with consistent daily communication
• Strong organizational skills with the ability to manage multiple small tasks efficiently

Nice-to-have requirements

• Bonus if you have prior experience using ClickUp or a similar task management platform
• It helps if you've worked with Canva for basic template editing or marketing material updates
• Bonus if you have a background in real estate administration or familiarity with real estate contracts and transaction workflows

Why join this team

• 100% remote — work from anywhere with a stable internet connection
• Part-time start (20 hours/week) with a clear opportunity to grow into a full-time role as the team expands
• Structured daily check-in calls with the Director of Operations mean you always know your priorities and have direct support
• No cold calling, no social media — purely administrative work with defined scope and clear expectations
• Real growth path: the opportunity to take on additional responsibilities as trust is established and the team scales

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations (for full-time roles only)

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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