Job Overview

Our client is seeking an experienced Legal Executive Assistant with strong legal and franchise administration background to provide high-level administrative support to senior leadership and oversee cross-border legal and franchise compliance matters.

Schedule

Monday - Friday, flexible working hours based on client needs, Australian Eastern Time (40 work hours per week)

Responsibilities

Legal Responsibilities

• Agreement & Documentation Management: Draft and issue Franchise Agreements, Success Packs, warning/breach notices, and cross-border legal documents across AU, NZ, and US jurisdictions.
• Compliance & Dispute Resolution: Handle legal inquiries from franchise partners, resolve royalty disputes, and manage ongoing partner compliance.

Executive Assistant Responsibilities

• Executive Support & Calendar Management: Oversee leadership's day-to-day administration, schedule meetings, monitor inbox correspondence, and act as the main liaison for internal and external stakeholders.
• Meeting & Deliverable Coordination: Prepare agendas, record minutes, manage follow-ups, track critical deadlines, and proactively ensure task completion across teams.
• Document Management & Confidentiality: Draft reports, presentations, and contracts while securely maintaining confidential records with high discretion.
• Project & Research Assistance: Support leadership with ad hoc administrative tasks, strategic research, and operational project coordination.

Franchise & Business Administration

• Franchise Operations & Support: Administer onboarding, manage ongoing partner documentation, and maintain updated franchise records.
• Partner Communication & Compliance: Follow up on outstanding agreements or queries and coordinate with internal teams to resolve partner issues promptly.

Requirements

• 3–5+ years of proven experience as an Executive Assistant, preferably supporting senior executives, business owners, or leadership teams
• Previous experience handling legal, contractual, compliance, or franchise-related documentation
• Strong experience managing calendars, emails, meetings, correspondence, documents, follow-ups, and competing priorities
• Excellent written and verbal English communication skills, with confidence communicating with senior leaders, clients, franchise partners, and external stakeholders
• Ability to handle sensitive and confidential information with a high level of discretion and professionalism
• Strong proficiency in Microsoft Office and/or Google Workspace and ability to adapt quickly to new systems

Qualifications

• Experience drafting, reviewing, issuing, or coordinating contracts, agreements, notices, and formal correspondence is highly desirable
• Experience working with Australian businesses or stakeholders is highly desirable; exposure to New Zealand and US matters is an advantage
• Legal studies, Paralegal qualification, Legal Assistant experience, or relevant contract/franchise experience is an advantage but not mandatory

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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