Job Overview:

We are looking for a highly organized and detail-oriented Real Estate Administrative Assistant to support a successful commercial real estate practice with transaction coordination, compliance documentation, client communication, and administrative workflows.

The ideal candidate has hands-on experience in commercial or residential real estate and understands the importance of accurate documentation, deadlines, follow-ups, and maintaining organized transaction records. 

Schedule: Remote, Part Time | Monday to Friday flexible between 6:00 AM - 6:00 PM PST

Responsibilities:

• Manage compliance paperwork and documentation for real estate transactions from initiation through closing.
• Follow up with clients, lawyers, and third parties to obtain required documents and keep transactions on track.
• Maintain organized systems for tracking 10+ simultaneous transactions with multiple steps and deadlines.
• Conduct regular client check-ins and follow-ups to maintain relationships and identify potential opportunities.
• Coordinate urgent transaction deadlines and documentation requirements during peak periods.
• Manage email campaigns using platforms such as Constant Contact or similar tools.
• Create and distribute regular email newsletters to maintain client engagement and brand awareness.
• Assist with social media management to strengthen the business's online presence and support lead generation.
• Maintain accurate records, files, and transaction information across multiple active deals.
• Adjust workload and availability based on transaction volume, with the potential to scale from 10 to 40+ hours per week during peak periods.

Requirements:

• Previous hands-on experience in commercial real estate or residential real estate is required.
• Strong understanding of real estate transactions, documentation, and administrative processes (highly preferred).
• Exceptional attention to detail and ability to manage complex, multi-step processes accurately.
• Strong organizational skills with the ability to manage multiple simultaneous transactions and competing deadlines.
• Excellent written English communication skills for professional client-facing correspondence.
• Ability to work independently with minimal supervision and proactively follow up on outstanding tasks.
• Comfortable managing variable workloads and increasing availability during peak transaction periods.

Nice-to-Have Requirements:

• Experience handling real estate compliance requirements or transactions in Canada.
• Experience supporting a commercial real estate broker or real estate team.
• Experience with email marketing platforms such as Constant Contact or similar systems.
• Experience creating and managing email newsletters and campaigns.
• Social media management experience for a business or professional brand.
• Formal English language training or ESL education background.
• Experience working with CRM, transaction management, or real estate-specific software.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.