Position Summary

We are seeking a highly organised Construction Billing & Accounts Payable Coordinator to support a growing residential construction company. This is a hybrid finance and admin role, combining accounts payable and purchase order processing with subcontractor onboarding and compliance management.

You will work within Buildertrend, a construction management platform. This is a bookkeeping and admin support role, not a full accounting position — a separate accountant handles the company's overall accounting.

Schedule: Part-time, 9:00 AM – 1:00 PM Eastern Time (20 hours per week)

Key Responsibilities

• Billing: Process incoming vendor invoices, mapping each to the correct job, postcode, and cost code (approximately 250+ bills per month across 12–13 active jobs).
• Purchase Orders: Create POs based on trade partner estimates with accurate job and cost code mapping.
• Vendor Onboarding: Onboard subcontractors into Buildertrend, collecting and verifying W9s, Certificates of Insurance, Workman's Comp, and contracts.
• Compliance Tracking: Monitor COI expiration dates and proactively follow up with vendors for renewals.
• Project Support: Support general project administration within Buildertrend — files, messaging, records.
• Reporting: Maintain consistency and accuracy to support monthly budget vs. actuals reporting.

Qualifications & Requirements

• Prior experience in bookkeeping, accounts payable, or administrative support.
• Construction industry experience strongly preferred.
• Experience with Buildertrend required or strongly preferred; familiarity with similar construction management software is a plus.
• Bilingual English/Spanish required.
• Highly organised, disciplined, and consistent with strong attention to detail.
• Strong written and verbal communication skills.
• Able to work independently, multitask, and manage competing priorities.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer:

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately through the 'Contact Us' form on our official BruntWork website.