About the Company

A well-established construction company with 12 years of experience, delivering significant projects while maintaining strong client relationships and client satisfaction. The company is focused on improving operational efficiency and supporting continued growth.

Current Challenges

• Heavy administrative workload for the owner
• Communication bottlenecks and delays
• Owner’s involvement in daily communications
• Limited reliable data for decision-making
• Need for streamlined, scalable processes

Role Overview

We are seeking a highly organized and proactive  Construction Operations & Administrative Assistant  to streamline daily administration, improve client communication, and optimize project workflows. The role will help free up leadership time, improve project coordination, and build a more efficient and scalable operational framework.

Role Scope

The role will oversee key administrative, communication, and data management functions to improve operational efficiency, project coordination, client satisfaction, and long-term business scalability.

Schedule

• 9am-6pm QLD

Key Responsibilities

• Manage client inquiries, job requests, onboarding, contracts, and project setup.
• Support invoicing, payment tracking, and accounts receivable follow-ups.
• Organize project files and maintain accurate digital records.
• Coordinate schedules, appointments, and updates with clients and subcontractors.
• Manage emails, prioritize urgent messages, and draft routine responses.
• Support material procurement by obtaining quotes and tracking orders.
• Maintain accurate data in project management, CRM, and accounting systems.
• Generate routine project and financial reports.
• Document workflows and create SOPs and a searchable operational knowledge base.

Requirements

• Administrative experience, preferably in construction or project-based environments.
• Excellent organization, attention to detail, and communication skills.
• Proficiency with project management, CRM, and accounting software.
• Ability to manage multiple priorities and meet deadlines.
• Proactive problem-solver focused on process improvement.
• Able to handle confidential information with discretion.
• Self-motivated, independent, and effective in a remote team.

Additional Expectations

• Identify opportunities to improve processes and optimize existing systems.
• Maintain accurate and consistent data across platforms.
• Adapt to changing business needs and new technologies.
• Proactively document and standardize processes for scalability.

Independent Contractor Perks

• Permanent Work from home
• Immediate Hiring
• Health insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.