Overview:

Our client is looking for an Accounting & Operations Assistant (Logistics | Order Support) to provide finance, administrative, and operational support across multiple business entities. The role will handle customer enquiries and purchase orders, maintain accurate work order records, manage invoicing and payment reconciliations in Xero, and coordinate shipping-related administration. The ideal candidate is detail-oriented and organised, with strong communication skills, the ability to manage multiple priorities independently, and a willingness to learn and take on additional responsibilities as the business expands.

Schedule: Monday to Thursday, 9:00 AM to 2:00 PM Perth Time Zone

Responsibilities:

• Monitor and manage the main business email account, processing enquiries and purchase orders promptly
• Create internal work orders from incoming PDF purchase orders
• Maintain accurate order and work order records within Trello
• Generate invoices and reconcile payments in Xero across multiple business entities
• Obtain shipment dimensions and compare rates through the third-party shipping portal
• Arrange the most cost-effective shipping option based on business requirements
• Produce and upload shipping labels into the Trello workflow system
• Maintain accurate financial, order, and shipping documentation
• Support the gradual expansion of administrative and accounting duties across additional business entities as the role develops

Requirements:

• Previous experience in accounting, bookkeeping, administration, or a related role
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Experience with Xero, Trello, or similar systems is preferred
• Strong written communication skills
• Ability to manage multiple tasks and meet deadlines
• Ability to work independently and follow established processes
• Willingness to learn and take on additional responsibilities over time

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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