Job Overview

Our client is looking for a detail-oriented professional to handle job management, bookkeeping, and front-desk operational support. This role supports high-volume data entry and job tracking, project invoicing, financial reconciliations, and general operational coordination to maintain efficiency across commercial sites and project workflows.

Schedule: Monday - Friday, 8am - 3pm | AEST

Responsibilities

Job Management & Financial Bookkeeping (AroFlow & Xero)

• Manage high-volume data entry and job tracking within AroFlo, maintaining complete project records across active commercial sites.
• Prepare progress and monthly invoices in Xero, enforcing critical billing deadlines (such as 25th-of-the-month billing cycles for major commercial projects).
• Reconcile accounts, process payroll, generate purchase orders, and monitor bank feeds across AeroFlow, Xero, and integrated AI automation tools (Cord AI).
• Produce financial summaries, P&L statements, timesheet summaries, and project profitability reports for leadership review.

Front-Desk Reception & Operations Support

• Handle inbound phone inquiries via softphone systems, respond to emails, and follow up with builders, clients, and suppliers regarding project statuses.
• Assist the Operations Manager with administrative coordination, material sourcing, and dispatch support for field technicians.
• Organize project documentation, compliance records, and trade quotes with high precision.

Requirements

• Advanced hands-on experience with AroFlo job management software and Xero bookkeeping/payroll workflows.
• Clear understanding of Australian business processes, trade terminology, and commercial billing cycles (e.g., progress claims).
• Excellent verbal and written English skills for professional communication with builders, subcontractors, and end clients.
• Meticulous attention to detail in data entry, timesheet verification, and invoice matching.

Nice to have:

• Prior experience supporting HVAC, electrical, plumbing, or building construction businesses in Australia is highly advantageous.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.