Overview

Our client is looking for an Executive Assistant to provide high-level support to senior executives managing multiple businesses, investments, and priorities. In this role, you will act as a trusted operational extension, bringing structure and efficiency to complex calendars, email communications, travel arrangements, and critical task follow-ups. The ideal candidate actively anticipates administrative needs, resolves potential conflicts independently, and thrives in a fast-paced environment. By keeping operations organized and predictable, you will empower executive leadership to stay focused on high-value business decisions.

Schedule:

• Monday–Friday, standard U.S. Eastern Time business hours

Responsibilities

Calendar & Schedule Management

• Proactively manage complex calendars and recurring executive commitments across multiple time zones.
• Protect focus time, resolve scheduling conflicts early, and build appropriate buffers for travel and meeting prep.
• Coordinate high-level leadership and investment meetings while maintaining executive visibility on daily priorities.

Executive Inbox & Email Management

• Monitor, organize, and route email communications while surfacing high-priority and urgent items.
• Draft routine responses, track required follow-ups, and keep inboxes uncluttered.
• Maintain strict confidentiality while helping executives distinguish between items needing attention, decisions, or delegation.

Executive Travel Management

• Plan and book detailed domestic and multi-city international travel, including flights, hotels, and ground transport.
• Build organized travel itineraries and handle adjustments, delays, or cancellations seamlessly.
• Align executive itineraries with travel preferences, business needs, and scheduling requirements.

Meeting & Administrative Support

• Organize internal and external meetings, prepare agendas, and compile supporting documents or presentations.
• Capture meeting notes, track action items, and maintain organized digital filing systems.
• Assist with basic correspondence, document approvals, expense reports, contact lists, and executive requests.

Executive Follow-Up & Task Management

• Maintain executive task lists, track action items, and remind leadership of upcoming deadlines.
• Follow up with team members and stakeholders to keep key deliverables moving forward.
• Provide priority summaries and close administrative loops proactively without constant oversight.

Cross-Business Coordination

• Gain a solid understanding of key stakeholders and operations across multiple business entities.
• Route requests effectively to prevent unnecessary executive escalation while keeping information segregated.
• Coordinate smoothly with employees, partners, investors, and vendors in fast-moving environments.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Executive Assistant, Executive Support Specialist, Chief of Staff support professional, or similar role.
• Proven experience directly supporting senior executives, founders, business owners, or C-suite leaders.
• Strong experience in executive calendar management, inbox and email coordination, and domestic/international travel planning.
• Strong proficiency in Google Workspace, Microsoft Office, and AI tools for administrative productivity, alongside a willingness to learn new technologies.
• Excellent written and spoken English skills with exceptional organizational ability, time management, and attention to detail.
• Proven judgment and problem-solving skills, with the ability to prioritize competing requests, work independently, and manage multiple workstreams simultaneously.
• Excellent follow-through, task management capabilities, and a high level of discretion, confidentiality, and professionalism in an entrepreneurial environment.
• Reliable high-speed internet connection and a professional, distraction-free remote working environment.
• Full-time availability during standard U.S. Eastern Time business hours.

Preferred Qualifications

• Previous experience supporting a founder, entrepreneur, investor, or executive managing multiple businesses.
• Experience working remotely for a U.S.-based organization and supporting executives across multiple time zones.
• Experience with CRM systems, project and task management platforms, and expense management tools.
• Experience coordinating complex international travel.
• Experience preparing executive-level presentations, reports, and documents.
• Experience working across multiple companies, business units, or projects.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately through the Contact Us form on our official BruntWork website.