Job Overview

Our client is looking for a detail-oriented Administrative Assistant to provide high-level back-office support. This role plays a critical part in managing high-volume invoicing, tracking operational equipment, and streamlining business workflows to support company growth.

Schedule: Monday - Friday, 9:00 AM - 1:00 PM New Zealand Time (20 work hours per week)

Responsibilities

• Prepare and process high-volume invoices accurately by compiling materials, labour hours, and job details from ServiceM8
• Maintain and reconcile invoicing records to ensure alignment between ServiceM8 and Xero
• Build and manage operational trackers for vehicles, tools, and equipment maintenance schedules
• Compile regular reports on key business metrics to support data-driven decision-making
• Identify and implement process improvements within existing systems to increase administrative efficiency
• Support general administrative tasks to free up the business owner's time during peak season

Requirements

• Demonstrated experience in invoicing, data entry, or administrative support within a service-based business
• Familiarity with job management software such as ServiceM8, Tradify, Fergus, or similar platforms
• Experience working with Xero or comparable accounting software
• High level of attention to detail, particularly when handling financial data and revenue-impacting tasks
• Strong organisational skills with the ability to manage multiple trackers and reporting requirements simultaneously
• Proactive mindset with the ability to identify system optimisation opportunities independently

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.