Overview:

Our client is seeking an organised and proactive Event Operations & Logistics Coordinator  to manage end-to-end event logistics, including project plans, suppliers, venues, permits, budgets, and operational requirements. The successful candidate will coordinate staff, contractors, volunteers, accommodation, catering, event-day logistics, and bump-in/bump-out activities while ensuring all documentation and compliance requirements are maintained. This role will also oversee event administration, supplier invoices, communications, and post-event wrap-up to ensure all tasks, issues, and outstanding requirements are successfully closed.

Schedule: Flexible during client's business hours / 9:00 AM to 1:00 PM AEST | Part-Time Role

Responsibilities:

• Maintain the master event project plan and deadlines
• Coordinate venues, suppliers and contractors
• Obtain/compare quotes and prepare event run sheets and schedules
• Book infrastructure including toilets, showers, waste, power, fencing, security, medical etc.
• Manage permits, council requirements and event documentation
• Maintain event risk, compliance and operational documents
• Coordinate volunteer requirements, rosters, staff, and event-day logistics
• Manage accommodation and catering requirements
• Coordinate bump-in/bump-out and maintain supplier contact databases
• Track event expenditure against budgets and manage general event inbox/admin
• Check and organise supplier invoices for payment/bookkeeping
• Chase outstanding information, quotes, documents and approvals
• Assist with attendee communications where operational information is required
• Conduct post-event wrap-up and ensure outstanding tasks/invoices/issues are closed

Requirements:

• Proven experience coordinating events, projects, or operations, with strong attention to timelines and deadlines
• Strong supplier and contractor coordination skills, including sourcing, comparing quotes, bookings, and managing relationships
• Experience handling event logistics, including infrastructure, venues, accommodation, catering, security, medical services, and event-day requirements
• Knowledge of permits, council requirements, risk management, compliance, and maintaining accurate event documentation
• Advanced proficiency in Microsoft Excel to enhance data management
• Strong administrative and financial coordination skills, including budget tracking, supplier invoices, databases, approvals, and event correspondence
• Highly organised and proactive, with the ability to coordinate staff and volunteers, prepare schedules and run sheets, manage bump-in/bump-out, and ensure post-event tasks are fully closed out

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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