Job Overview

Our client is seeking a detail-oriented Accounts Payable Officer to support day-to-day transactional finance activities across multiple legal entities. This role will focus on accounts payable processing, supplier administration, payment preparation, reconciliations, intercompany recharge administration, and general finance support.

The successful candidate will help centralize routine transactional finance activities, enabling the broader finance team to focus on accounting, reporting, and business partnering.

This position has an initial requirement of 20+ hours per week, with an estimated initial workload of approximately 25 hours per week. The role has the potential to grow to 30–40 hours per week as additional entities and responsibilities are transitioned.

Schedule

Monday–Friday, flexible during client's business hour (20–34 hours per week)

Responsibilities

Accounts Payable Processing:

• Monitor incoming supplier invoices and finance-related email inboxes.
• Process supplier invoices accurately using Dext and Xero, ensuring appropriate coding and documentation.
• Route invoices through ApprovalMax for required approval workflows.
• Maintain accurate supplier records and follow up on outstanding approvals or processing issues.

• Ensure invoices are processed within established timeframes.

Payment Runs:

• Prepare creditor payment runs and payment batches for review and authorization by designated personnel.
• Confirm invoice approvals and accounting system entries before payment processing.

• Ensure relevant bank reconciliations are current before preparing payment runs and maintain complete supporting documentation.

Finance Mailbox Management:

• Action finance-related emails, responding to routine supplier queries professionally and promptly.
• Provide recharge rates and supporting information to operating entities, redirecting or escalating complex matters when required.

Bank, Credit Card and Receipt Management:

• Perform regular bank and corporate credit card reconciliations across multiple legal entities.
• Investigate unmatched transactions and track down outstanding credit card receipts from cardholders.
• Upload and attach receipts to support reconciliation and audit requirements.

Intercompany and Receivables Administration:

• Maintain monthly intercompany recharge registers and process recurring recharges accurately across entities.
• Maintain supporting working papers for intercompany transactions.
• Review intercompany rent invoices, monitor outstanding balances, and follow up on overdue amounts aligned with approved rent schedules.

Progression and Additional Responsibilities (upon competency)

• Accounting Support: Balance sheet reconciliations, prepayments, accruals, fixed asset capitalization, depreciation processing, lease accounting, interest accruals, foreign exchange journals, and intercompany eliminations.
• Reporting Support: Preparation of monthly management dashboards, budget variance commentary, and cash flow reporting.

Requirements

• Minimum of 2 years of experience in Accounts Payable, Finance Administration, or a transactional finance role.
• Strong understanding of end-to-end invoice processing, payment runs, and multi-entity accounts payable workflows.
• Hands-on experience performing bank and credit card reconciliations across multiple entities.
• High level of accuracy, strong attention to detail, and solid organizational skills to manage time-sensitive tasks independently.
• Intermediate Microsoft Excel skills (data organization, review, and analysis).

Qualifications

• Proficiency or strong familiarity with Xero, Microsoft Outlook, and Microsoft Excel.
• Experience using Dext, ApprovalMax, and online business banking platforms.
• Experience supporting Australian businesses/finance processes, working within shared services or multi-entity environments, managing intercompany recharges, or exposure to month-end reporting.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.