Job Overview:

The client is seeking a versatile, highly organized Property Management Specialist. In this role, you will work under the supervision of our Compliance/Onboarding team lead, while providing administrative and operational support across our property management operations, HOA management, and brokerage business. Additionally, you will serve as an broker to the business owners, assisting with client communications, personal portfolio management, and calendar coordination.

Schedule: Remote, Full Time | Monday to Friday 12PM - 9PM PT

Responsibilities:

Compliance & Operations Support 

• Project & Vendor Management: Research vendors, request and collect Certificates of Insurance (COIs), execute contracts, and coordinate with vendors to bid out projects and oversee work quality.
• Contract & Record Administration: Process, track, and maintain accurate contracts, resident information, payments, lease data, and property expenses in Rent Manager and Dropbox.
• Tenant & Service Communication: Monitor and manage the general management inbox, answer incoming client and tenant calls, send notices, and route specific tenant issues to the appropriate team members.
• Financial Administration: Support Accounts Receivable (A/R) and Accounts Payable (A/P) tasks as needed.
• HOA Management: Assist with running HOA meetings, tracking meeting minutes, and generating HOA reports.
• Property Inspections: Assist with scheduled property inspections and reporting as needed.

Executive Support & Client Interaction

• Executive Assistant Duties: Provide high-level administrative support to the business owners across brokerage and property management operations.
• Phone & Client Relations: Handle incoming and outgoing client calls, representing the company with high professionalism and clarity.
• Schedule & Calendar Coordination: Coordinate and schedule team meetings with strong problem-solving abilities and flexibility to adapt to last-minute changes.
• Portfolio & Record Organization: Help maintain records and organization for a portfolio of over a dozen privately owned properties.
• Business Communication: Draft professional business communication documents including reports, memos, letters, and emails.

Requirements:

• Communication Skills: Exceptional verbal and written English skills for client-facing telephone interactions.
• Experience: Previous experience in property management administration, real estate operations, customer service, or executive assistant roles preferred.
• Software Proficiency: Familiarity with Rent Manager, Dropbox, and email/calendar management platforms.
• Core Competencies: Strong professional presentation, high attention to detail, excellent multitasking abilities, and a flexible approach to last-minute schedule changes.

Independent Contractor Perks:

• Health Insurance
• Immediate hiring
• Permanent work from home

Note:

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer:

• BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.