Overview
Our client is looking for a highly organized and proactive Administrative Specialist with AI experience to support daily administrative and project-related tasks. The ideal candidate will manage emails, organize digital files, and follow up on pending items while leveraging tools like ChatGPT to improve productivity. Comfort with learning new software, handling multiple priorities, and streamlining recurring processes independently is essential for success in this role.

Schedule

6:30 AM – 3:30 PM Pacific Time (California)

Responsibilities

Administrative Support

• Manage and organize incoming and outgoing emails.
• Review emails and identify important tasks, action items, deadlines, and follow-ups.
• Create and organize tasks based on information received through email.
• Follow up with clients, vendors, and team members regarding pending requests and action items.
• Assist with completing various project and administrative tasks.
• Organize digital files, documents, and project information.
• Maintain clear and organized records to ensure information is easy to find.
• Support day-to-day administrative and operational needs as required.

AI & Productivity Support

• Use AI tools such as ChatGPT/OpenAI to assist with administrative tasks and improve efficiency.
• Identify opportunities where AI can reduce repetitive or time-consuming work.
• Use AI to help organize information, draft emails, summarize communications, and extract action items from emails.
• Learn and apply AI-powered tools to improve task management and workflow organization.
• Assist in developing more efficient ways of handling recurring administrative processes.

Requirements

• Previous experience in administration, virtual assistance, project coordination, or operations support.
• Strong email management and organizational skills.
• Excellent written and verbal communication skills.
• Basic to intermediate experience using AI tools such as ChatGPT/OpenAI.
• Ability to extract important information and action items from emails and documents.
• Strong attention to detail and follow-through.
• Ability to manage multiple tasks and priorities independently.
• Comfortable learning new software, systems, and processes.
• Proactive, reliable, and highly organized.

Preferred Qualifications

• Experience with project or task management platforms.
• Experience using AI to improve administrative workflows.
• Familiarity with automation tools is a plus.
• Experience creating or improving administrative processes and SOPs is an advantage.

Ideal Candidate

• The ideal candidate is organized, proactive, tech-savvy, and comfortable using AI in their daily work. They should be able to manage administrative responsibilities independently while looking for practical ways to use AI to make workflows more efficient and productive.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance for eligible locations 

Note

Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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