Job Overview

Our client is seeking an Construction Administrative Assistant (QuickBooks) to serve as the operational backbone of a busy construction services office. In this role, you will take ownership of email coordination, client communications, and financial documentation. Working directly with the business owner, you will manage the flow of information between the office, field supervisors, and clients while ensuring invoicing and quotations are completed accurately and on time. This is a high-impact role where your organizational skills will directly reduce bottlenecks and enable the leadership team to focus on growth.

Schedule

Monday - Friday, 12:00 PM - 5:00 PM AEST (25 work hours per week)

Responsibilities

• Monitor and manage incoming emails, triaging and forwarding to field supervisors as appropriate.
• Prepare and process invoices in QuickBooks when supervisors confirm work is ready to bill.
• Generate quotations for prospective and existing clients.
• Maintain invoice tracking spreadsheet to monitor billing status and completion.
• Coordinate email responses between supervisors, clients, and internal stakeholders.
• Support the business owner during afternoon hours when they are away from the office.
• Manage Thursday payroll period invoicing requests and ensure timely completion.
• Update and maintain administrative records in spreadsheets and QuickBooks.

Requirements

• Proven experience in office administration or administrative support roles.
• Strong email management and organizational skills.
• Proficiency with QuickBooks for invoicing and quotation preparation.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Comfortable managing multiple priorities and tight deadlines, especially on high-volume days.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

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