Job Overview

Our client is seeking a methodical and detail-oriented Construction Project Coordinator to manage daily operations, financial processing, and systems optimization. In this role, you will manage Buildertrend and Xero operations, handle client invoicing, support project setup, and assist the Director with administrative and systems improvement tasks.

Schedule

Monday - Friday, 8:00 AM - 5:00 PM Sydney Time, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Manage daily Buildertrend and Xero operations, including clearing the info mailbox, processing cost inbox bills, and exception-checking invoice flow.
• Prepare and issue client invoices for completed work, purchases, and approved variations, while following up on overdue tasks and generating daily end-of-day reports.
• Execute weekly financial and administrative workflows, including reporting packs, aged receivables reminders, credit card reconciliations, and list reconciliations.
• Support monthly audits across active projects for timesheets, variations, and allowances, and assist external bookkeepers with month-end closes.
• Translate approved estimates into operational project plans, build schedules, and set up tasks, selections, and budgets in Buildertrend prior to site work.
• Provide administrative coordination for the Director, including calendar management, meeting prep, document formatting, and ad hoc project execution.
• Document standard operating procedures in SharePoint and implement practical process automations using tools like Power Automate.

Requirements

• Hands-on Buildertrend experience managing cost inboxes, bill coding, budgets, estimates, schedules, and owner invoices.
• Strong Xero capability covering bills, sales invoices, bank/credit card reconciliations, and aged receivables reporting.
• Confident Excel and CSV skills for sorting, filtering, lookups, and data reconciliation across systems.
• Working knowledge of SharePoint document libraries, lists, and basic page editing.
• Administrative experience within construction, trades, or project-based industries, with knowledge of variations, allowances, and progress claims.
• Excellent written English skills to communicate effectively with Australian clients, agents, suppliers, and trades.
• Strong self-management skills with a reliable remote work setup (high-speed internet and backup power).

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.