Overview:

Our client is an Irvine, California-based executive looking for a high-caliber CRM Outreach Specialist (Marketing & Executive Operations). This dynamic business focuses on delivering high-touch client services, proactive digital content creation, and structured growth.

In this role, you will organize and streamline executive operations, manage outbound communication, and oversee content distribution.  You will also serve as the executive's primary operational partner—managing schedules, preparing client reviews, keeping social media channels active, and driving CRM outreach to ensure high-priority deliverables never fall through the cracks.

Schedule: Monday to Friday | Flexible during client's business hours, PST (20 hours per week)

Responsibilities:

Executive Support & Operations

• Conduct daily check-ins with the executive to establish daily/weekly priority lists, manage incoming emails, and align on key deliverables
• Manage and maintain the executive’s calendar, including scheduling client meetings, planning six months ahead, and preparing quarterly review materials
• Audit existing business workflows, identify process gaps, and draft actionable Standard Operating Procedures (SOPs)

Marketing, Content & DM Management

• Manage social media DMs and comments by reviewing messages, drafting script responses, and monitoring engagement
• Oversee the content calendar: schedule posts, organize pre-recorded video assets into topic folders, and analyze top-performing past content for re-posting opportunities
• Review client call transcripts to extract key topics for content ideation and track action items assigned to the executive

CRM & Outreach Management

• Maintain the CRM database and generate a daily list of 10 priority contacts for strategic outreach
• Track prospect pipelines, execute automated follow-ups, and ensure all task reminders are logged accurately

Requirements:

• Proven Experience: 2+ years of experience as an Executive Assistant, Personal Assistant, or Marketing Admin supporting busy executives.
• Marketing & CRM Tech Savvy: Hands-on experience with CRM support, social media scheduling tools, and digital media organization
• Communication & Fluency: Exceptional written and verbal English skills with strong copywriting/scripting abilities for social media interactions
• Organization & EQ: Highly process-oriented with strong organizational skills, extreme attention to detail, and the proactive ability to anticipate executive needs
• Shift Alignment: Reliable remote setup aligned with PST business hours (Irvine, CA)

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer:

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email through the ‘Contact Us’ form on our official BruntWork website.