Job Overview:

Seeking a full-time, detail-oriented HR Virtual Assistant to manage daily HR administrative tasks and operational workflows, including onboarding logistics, routine scheduling, data management in Zoho People, and updating trackers. The role operates under strict HIPAA confidentiality guidelines, requiring accurate execution of established processes while escalating complex issues to leadership. 

Schedule: Remote, Part Time | 1:00 PM to 5:00 PM, Houston, TX, Central Time.

Responsibilities:

• Create and post approved job descriptions, maintain open position trackers, schedule interviews, and send template-based candidate follow-ups and approved offer letters.
• Documenting and maintaining standard operating procedures (SOPs). 
• Track progress on new hire checklists, coordinate first-day setups with IT, schedule structured 7-to-90-day check-ins, and complete administrative offboarding tasks like tracking company equipment returns.
• Organize and update basic employee profiles, workflows, and policy acknowledgments within Zoho People, while resolving routine employee self-service platform questions.
• Send scheduled reminders to staff regarding outstanding training assignments, maintain accurate completion logs, and update status reports for management.
• Monitor the HR inbox to answer routine inquiries using approved templates, distribute firm-wide announcements, and escalate complex policy, leave, payroll, or benefit questions.
• Coordinate ongoing engagement activities, manage birthday and anniversary trackers, distribute approved milestone gifts, and publish weekly cultural content on Microsoft Viva.
• Manage HR schedules and meeting invitations, compile weekly updates on recruitment and onboarding progress, and research general market trends or engagement resources as directed.
• Immediately route all sensitive matters—including employee complaints, performance disputes, leave or accommodation requests, and potential payroll, legal, or HIPAA concerns—to designated leadership.

Requirements:

• Proven administrative experience as an HR Assistant, Recruiting Coordinator, or Virtual Assistant.
• Must have strong experience or working knowledge of Zoho People
• Familiarity with supporting digital ecosystems, including Zoho Forms, Zoho Sign, Zoho WorkDrive, SharePoint, Microsoft 365, and Microsoft Viva.
• Excellent written and verbal communication skills with a polished approach to handling professional employee correspondence.
• Superb organizational skills, strict attention to detail, and the ability to maintain multiple data trackers simultaneously.
• High level of professional integrity, judgment, and complete discretion when handling restricted administrative information.
• Strong awareness of data privacy expectations, confidential record keeping, and HIPAA standards.
• Comfort working independently within highly structured, predefined workflows and approved templates.

Independent Contractor Perks:

• Immediate Hiring.
• Permanent Work from Home.

Note:

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer: 

• BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.