About the Client

A fast-paced organization specializing in white-glove events and travel services for high-profile and government clients. The owner operates both an established events company and a foundation, requiring seamless administrative and executive support across two separate organizations.

About the Role

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant – Executive & Event Operations to provide direct support to the owner across both organizations.

This role requires someone who is comfortable managing multiple priorities and switching between two business environments. Key areas of responsibility include high-volume inbox management, complex calendar coordination, vendor communication, travel and event logistics, and project follow-up.

You will work across two separate Google Workspace environments while helping ensure that priorities, communications, and deliverables remain organized and on schedule.

Schedule

• 8AM-12PM from Monday - Friday based on EST; 20h per week

Key Responsibilities

• Monitor, organize, and triage high-volume inboxes across two separate Google Workspace accounts.
• Draft polished and professional email responses and identify priority items requiring executive attention.
• Manage complex calendars, coordinate meetings, and prevent scheduling conflicts across both organizations.
• Coordinate end-to-end travel arrangements and event logistics, including support for high-profile guests.
• Communicate directly with vendors via RingCentral to coordinate logistics, resolve issues, and ensure event deliverables are met.
• Support multiple concurrent projects by maintaining a daily follow-up and milestone tracking system.
• Manage document signature workflows through DocuSign.
• Assist with Zoom meeting administration and delegation features.
• Provide discreet, responsive, and professional white-glove executive support for high-profile and government clientele.
• Proactively identify administrative or vendor-related issues and work toward solutions before they escalate.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or in a client-facing support role.
• Strong experience within hospitality, events, travel, or similar service-oriented industries.
• Advanced proficiency with Google Workspace, particularly Gmail, Calendar, Drive, and Docs.
• Hands-on experience with Zoom, DocuSign, and RingCentral.
• Exceptional written and verbal English communication skills.
• A polished, professional, and hospitable communication style.
• Strong organizational skills and exceptional attention to detail.
• High level of discretion and commitment to confidentiality and data security.
• Ability to work independently, prioritize effectively, and proactively troubleshoot vendor or operational issues.
• Ability to comfortably context-switch between multiple projects and two separate organizations.
• Strict adherence to the client's no-AI-tools policy for manual tasks.

Preferred

• Experience supporting multiple projects, executives, or business entities simultaneously is a strong advantage.

Independent Contractor Perks

• Permanent Work from home
• Immediate Hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.