Job Overview:

Our client is seeking a detail-oriented Bookkeeper (QuickBooks Online) to serve as the financial accuracy guardian for a high-volume legal services operation. In this role, you will take control of daily reconciliations, accounts payable and receivable, and transaction categorization across multiple bank accounts and credit cards. You will work with automated invoice systems connected to QuickBooks Online, ensuring every deposit, payout, and expense is accurately recorded and reconciled while proactively flagging discrepancies.

Schedule: Monday to Friday, 8:00 AM to 6:00 PM PST; Part-time, flexible, 20 work hours per week

Responsibilities:

• Reconcile daily bank deposits with Stripe payout reports and match them to paid invoices in QuickBooks Online.
• Download and process transaction reports, ensuring accurate recording of processing fees in memo fields.
• Manage accounts receivable and accounts payable reconciliation across five credit cards and checking accounts.
• Create bills from monthly statements and invoices provided by management.
• Categorize bank and credit card transactions accurately without double-booking expenses.
• Proactively communicate any confusion or discrepancies via email or Google Chat before posting transactions.
• Perform cleanup work on historical transactions from May to present.
• Maintain accurate financial records across automated invoice systems integrated with QuickBooks.
• Ensure all reconciliations are completed accurately and on time without exceptions.
• Review and verify that bills are properly recorded without duplicating credit card charges as additional expenses.

Requirements:

• Extensive experience with QuickBooks Online bookkeeping and accounting.
• Proven track record of accuracy in high-volume transaction environments with 200+ daily entries.
• Strong understanding of accounts payable, accounts receivable, and bank reconciliation principles.
• Experience reconciling payment processor reports like Stripe with accounting software.
• Ability to identify and prevent double-booking of expenses and duplicate entries.
• Excellent written communication skills with a proactive problem-solving approach.
• QuickBooks Online certification.
• Experience working with US-based clients in a remote capacity.
• Demonstrated ability to ask clarifying questions rather than making assumptions.
• Comfortable working independently with minimal supervision.

Preferred Qualifications:

• Experience with automated invoice systems integrated with QuickBooks.
• Experience working in legal services or professional services industries.
• Experience with Stripe payment processing reconciliation.
• Experience managing financial cleanup projects for multiple months of backlog.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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