The client is looking for an efficient, detail-oriented, and highly autonomous Bookkeeper. This role is responsible for executing accurate, end-to-end bookkeeping operations across a diverse roster of clients using QuickBooks Online and QuickBooks Desktop.

The ideal candidate demonstrates high functional efficiency, acute attention to detail, and independent problem-solving skills. The candidate must be comfortable taking full ownership of their portfolio, executing workflows strictly aligned with established procedures, and managing time effectively to meet rigid monthly accounting cycles.

Key Responsibilities:

High-Efficiency Transaction Processing & Categorization:

• Import & Categorize: High-volume import and swift, accurate categorization of bank, credit card, and financial transactions into QuickBooks Online (QBO) and QuickBooks Desktop (QBD).

• System Matching & Rules: Leverage QBO auto-matching features, bank feeds, and automated rules to process routine transactions rapidly, maintaining an accelerated baseline speed without sacrificing precision.

• Cost Code & Chart of Accounts: Ensure correct coding across specialized client accounts (including allowable vs. unallowable costs where applicable).

Account Reconciliation & Quality Assurance

• Monthly Reconciliations: Perform complete monthly bank, credit card, and balance sheet reconciliations across all assigned client books.
• Discrepancy Resolution: Rapidly identify, investigate, and clear un-reconciled items, uncleared transactions, or timing differences to deliver audit-ready financial statements on schedule.

Payroll Recording & Timesheet Management

• Timesheet Administration: Accurately enter, review, and process client timesheets in a timely manner.
• Payroll Accounting: Record complex monthly payroll journals, tax liabilities, and employee deductions accurately across multiple client accounts.

Process Compliance, Ownership & Communication

• Self-Directed Workflow Mastery: Review, retain, and systematically apply established step-by-step training videos, SOPs, and client-specific workflows with minimal oversight.
• Proactive & Concise Communication: Communicate directly and proactively with the firm owner. Formulate targeted, solution-oriented questions only after thoroughly reviewing available training documentation and resources.
• End-to-End Ownership: Demonstrate confidence and proactive accountability for all assigned client files, ensuring deadlines, accuracy rates, and efficiency benchmarks are consistently met.

Performance Benchmarks & Expectations

• Speed & Efficiency: Process and reconcile automated QBO transaction feeds within strict expected timeframes.
• Resourcefulness: Exhaust all provided training videos, standard operating procedures, and reference materials prior to escalating inquiries.
• Accuracy: Maintain an error-free ledger across all client accounts, ensuring numbers reconcile smoothly prior to manager review.

Required Qualifications & Skills

• Proven Experience: 3+ years of full-charge bookkeeping or accounting experience, preferably within a multi-client accounting firm or agency environment.
• Software Mastery: Advanced proficiency in both QuickBooks Online and QuickBooks Desktop.
• High Efficiency: Demonstrated track record of processing high-volume transactions and reconciliations swiftly using system shortcuts and automation features.
• Strong Initiative: High level of self-reliance, analytical problem-solving skills, and a confident, proactive mindset towards workflow management.