Overview
Our client is looking for a highly organized and proactive Executive Assistant to provide direct administrative support to the owner of a growing U.S. law firm. In this fully remote role, you will independently manage complex calendars, coordinate media and client engagements, and streamline administrative processes while maintaining strict confidentiality. The ideal candidate possesses exceptional English communication skills and thrives in a fast-paced environment supporting high-level executive operations.

Schedule

8:00 AM - 5:00 PM Woodbury, MN

Responsibilities

• Provide executive and administrative support to the firm owner and leadership.
• Manage calendars, appointments, meetings, deadlines, and follow-ups across multiple time zones.
• Coordinate meetings, client communications, media interviews, and business engagements.
• Organize, prepare, proofread, and maintain confidential legal documents using Clio or similar systems.
• Improve administrative workflows through automation, AI tools, and process optimization.
• Support legal software, digital systems, and document organization.
• Draft professional correspondence and serve as the primary point of contact for clients, attorneys, vendors, and media.

Requirements

Required Qualifications

• 3+ years of Executive Assistant, Administrative Assistant, or similar experience.
• Experience supporting executives, attorneys, or business owners remotely.
• Excellent English communication, organization, time management, and problem-solving skills.
• Experience managing calendars, scheduling, and multiple priorities independently.
• High attention to detail, professionalism, and confidentiality.
• Available to work U.S. Central Standard Time business hours.

Preferred Qualifications

• Experience supporting a U.S. law firm.
• Proficiency with Clio or other legal/document management systems.
• Experience using AI productivity tools (e.g., ChatGPT, Claude, Microsoft Copilot).
• Background in executive communications, media coordination, or workflow improvement.

Technical Requirements

• Private home office with a lockable door.
• Reliable high-speed internet, modern computer, professional headset, and quiet workspace.
• Backup internet and power preferred.

Soft Skills

• Strong communication, organization, and interpersonal skills.
• Proactive, detail-oriented, resourceful, and adaptable.
• Able to work independently, anticipate needs, and maintain confidentiality.

Key Performance Indicators (KPIs)

• Accurate calendar and meeting management.
• Timely completion of administrative tasks and media coordination.
• Organized and accurate legal documentation.
• Executive satisfaction, workflow improvements, and professional communication.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance for eligible locations

Note
Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer
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