Administrative Assistant

About the Role

We're seeking a highly organized and proactive Administrative Assistant to support daily operations, administrative tasks, and business coordination. This is a high-trust role that requires excellent judgment, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage calendars, scheduling, email, and meeting coordination.
• Prepare meeting agendas, briefing materials, and follow up on action items.
• Coordinate with clients, contractors, and external vendors.
• Support administrative and operational tasks, including document management, contracts, invoicing, and bookkeeping coordination.
• Conduct research to support business initiatives, proposals, and decision-making.
• Assist with marketing activities, including website updates, content coordination, and LinkedIn management.
• Handle confidential business and client information with discretion.
• Prioritize competing tasks and ensure projects stay on track.

Qualifications

• Proven years of experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• High attention to detail and ability to manage multiple priorities.
• Self-motivated, resourceful, and able to work independently.
• Professional, trustworthy, and comfortable handling confidential information.
• Tech-savvy with strong Microsoft 365 skills and the ability to quickly learn new software.
• Comfortable working in a fast-paced, evolving environment.

Preferred Qualifications

• Experience supporting a founder, executive, or small business owner.
• Background in consulting, professional services, or startup environments.
• Interest in data, AI, or technology.
• Familiarity with QuickBooks, CRM platforms, or marketing tools.

What We Offer

• A flexible, remote-friendly work environment.
• Direct collaboration with company leadership.
• Meaningful ownership and autonomy.
• Opportunities for professional growth as the business expands.