Overview:

Our client is seeking a detail-oriented and highly organized Senior Accounts Payable & Invoice Processing Specialist to support high-volume invoice processing and payment execution across multiple regions. This role will focus on end-to-end AP operations including invoice intake, three-way matching, vendor communication, expense processing, corporate card reconciliation, and month-end support. The ideal candidate thrives in a fast-paced environment, meets daily processing metrics, and ensures accuracy, compliance, and timely vendor payments across global time zones.

Schedule:

• Monday to Friday: 12:00 AM – 10:00 AM Sydney Time, totaling 45 hours per week
• Includes 9 working hours per day with a 1-hour unpaid meal break
• Must be available to complete the initial training on a Monday to Friday, 8:00 AM – 5:00 PM (Sydney time schedule) before transitioning to the permanent shift

Responsibilities:

Invoice Processing & Matching

• Process invoices from scanning/OCR queue (target: 80–100 invoices per day)
• Perform two/three-way matching (PO, receipt, invoice)
• Review and check to ensure invoices are coded to the correct GL accounts and cost centers
• Resolve invoice matching variances (less than 5% variance) (if any)
• Route invoices for approval in accordance with company policy

Payment & Vendor Management

• Create payment journals
• Execute scheduled weekly payment runs
• Respond to vendor inquiries regarding payment status and remittance
• Reconcile payment batches and resolve discrepancies (if any)
• Perform vendor statement reconciliations

Expense & Corporate Card Administration

• Process employee expense reports in compliance with internal policy
• Conduct expense report audit sampling (5–10%) for compliance
• Review and reconcile corporate card transactions and statements
• Complete corporate card statement reconciliation

Exception Handling & AP Controls

• Clean up pending exceptions and unresolved invoices in the queue
• Escalate aging invoices or high-risk issues to the AP Lead
• Review aging invoices, exception items, and week-end closeout tasks
• Support GL account verification and AP account cleanup activities

Reporting, Planning & Operational Support

• Maintain productivity, accuracy, and daily AP metrics reporting
• Process weekend invoice backlogs and support weekly payment planning
• Perform aged payables analysis and identify payment risk areas

Month-End & Compliance Activities

• Assist with month-end close activities, including accruals and reporting
• Maintain vendor master file accuracy and compliance standards

Continuous Improvement & Training

• Recommend process improvements to enhance AP efficiency and controls
• Participate in training on new tools, systems, and AP best practices

Requirements:

• Minimum of 2+ years of experience in Accounts Payable, invoice processing, or a related finance role
• Associate’s degree in Accounting, Finance, or a related field (or equivalent practical experience)
• Working knowledge of ERP/AP systems such as NetSuite, SAP, Oracle, Coupa, and corporate card or expense platforms (e.g., Navan, RAMP, Expensify)
• Strong understanding of 3-way matching, invoice coding, reconciliation, and payment cycles
• High level of accuracy with strong reconciliation and error-detection skills
• Professional verbal and written communication skills for effective vendor coordination and issue resolution
• Ability to manage high-volume workloads, meet daily processing targets, and support global teams across multiple time zones
• Proactive mindset with exposure to process improvements and SOP documentation

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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