Job Overview

We are looking for a detail-oriented Accounts Payable & Receivable Officer to manage our day-to-day finance operations. Working closely with the Financial Controller, you will handle end-to-end AP/AR processes, including processing high-volume supplier invoices, performing statement reconciliations, and managing overdue customer payments. You will also oversee the shared accounts inbox, serving as the main point of contact for supplier and customer inquiries. This role is essential for maintaining accurate financial records, smooth payment runs, and strong stakeholder relationships.

Schedule: Mon-Fri, 9:30 AM - 6;30 PM Sydney Time with 1 hr unpaid lunch (40 hrs per week)

Responsibilities

Accounts Payable

• Manage the end-to-end Accounts Payable process, including the upload, review, and processing of Click invoicing.
• Import and reconcile automatic invoices and statements from Metcash, ALM, and other suppliers.
• Process and manually enter supplier invoices as required.
• Prepare weekly payment runs while ensuring supplier payments are made within agreed trading terms.
• Perform monthly supplier statement reconciliations and resolve any discrepancies promptly.
• Maintain accurate supplier records and supporting documentation.

Accounts Email Management

• Monitor and manage the shared Accounts email inbox.
• Respond to supplier and store enquiries relating to invoices, payments, and account matters.
• Investigate and resolve payment discrepancies and supplier disputes.
• Escalate urgent finance matters to the Financial Controller where appropriate.
• Organise and maintain finance-related emails and documentation within designated folders.

Accounts Receivable

• Process customer payment applications accurately and promptly.
• Follow up outstanding customer accounts and overdue payments.
• Manage receivables for key customers, including NSW Health, NSW Schools, Catholic Care, and other major accounts.
• Maintain accurate customer account records and ensure timely collections.

General Finance Support

• Assist with finance administration and reporting as required.
• Perform ad hoc finance and administrative tasks assigned by the Financial Controller.
• Contribute to continuous improvement of finance processes and procedures.

Requirements

• Minimum 2–3 years of experience in an Accounts Payable, Accounts Receivable, or general Accounting role.
• Experience processing high volumes of invoices and supplier payments.
• Strong reconciliation skills with excellent attention to detail.
• Experience following up outstanding accounts and resolving payment discrepancies.
• Previous experience working with ERP or accounting systems.
• Experience with Metcash, ALM, or similar supplier invoicing systems is highly regarded but not essential.
• Excellent organisational and time management skills.
• Strong numerical accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and analytical skills.
• Ability to work independently with minimal supervision.
• Professional approach when dealing with suppliers, customers, and internal stakeholders.
• Proficient in Microsoft Office, particularly Excel.
• High level of integrity and ability to handle confidential financial information.

Preferred Qualifications

• Experience working in wholesale, retail, FMCG, or distribution industries.
• Exposure to automated invoice processing systems.
• Experience supporting large customer accounts and supplier reconciliation processes.

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.