Job Overview

You will be the operational backbone for a fast-growing IT consultant managing multiple high-impact clients and projects. This role goes beyond traditional administrative support—you'll manage critical client communications, ensure timely billing and follow-ups, coordinate complex calendars, and research proposals that drive business growth. You'll have visibility across the entire business and grow into an operations support role, helping build systems that enable the company to scale from two clients to five and beyond. If you thrive in dynamic environments where no two days are the same and want to grow alongside an entrepreneur who values purposeful delegation, this is your opportunity.

Client Overview

Our client is a growing IT consulting firm serving educational technology companies and organizations across multiple sectors.

They specialize in:

• Technology solutions
• AI curriculum development
• Strategic technology implementation

The firm is expanding rapidly and launching innovative community-driven programs that bridge technology and social impact.

Schedule: Monday - Friday, Flexible hours Pacific Time (20 work hours per week)

Responsibilities

• Manage and prioritize email communications across multiple client accounts and ensure timely responses.
• Coordinate calendar management across client meetings, stakeholder conversations, and internal business development activities.
• Ensure accurate and timely billing processes for ongoing client engagements.
• Research and prepare materials for client proposals and new business opportunities.
• Maintain contextual awareness of ongoing client projects to support informed decision-making.
• Support communications for a motorsports league program including stakeholder and sponsor correspondence.
• Assist with website development coordination and LinkedIn visibility to strengthen business presence.
• Prepare materials for high-impact presentations and events including August keynote series.
• Manage Google Workspace backend solutions and ensure accurate configuration.
• Develop and maintain operational systems that support business scaling and efficiency.

Requirements

• Proven experience as an Executive Assistant supporting entrepreneurs or consultants in fast-paced environments.
• Demonstrated critical thinking skills and ability to work independently without constant supervision.
• Experience managing multiple clients or projects simultaneously with competing priorities.
• Strong calendar coordination skills including complex scheduling across multiple stakeholders.
• Ability to maintain contextual awareness across different business streams and switch between them effectively.
• Self-starter mentality with common sense and initiative to handle tasks as they arise.

Nice to have:

• Bonus if you have experience with Google Workspace administration and management.
• It helps if you have worked with technology consulting firms or IT service providers.
• Bonus if you have experience with billing processes and financial coordination.
• It helps if you have supported proposal development or business development activities.
• Bonus if you have experience in educational technology or community development sectors.
• It helps if you are comfortable working with clients across diverse industries including motorsports or media.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.