Schedule: Flexible Client Timezone: Eastern Time (ET) Client

Overview

Our client is a US-based professional services firm focused on client relationship management and business development. The company operates remotely and values precision and accuracy in all client-facing communications. They work with a large client base and prioritize quality follow-up and systematic outreach.

Schedule: Flexible Client Timezone: Eastern Time (ET) Client

Job Description

You will take ownership of repetitive but critical administrative tasks that directly support client engagement and business development. Your role is to execute email campaigns with precision, manage contact tracking in the CRM, and ensure every detail is accurate. This position is perfect for someone who values accuracy over speed and takes pride in getting things right the first time. You will free up senior leadership to focus on client-facing work while you handle the backend systems that make growth possible.

Responsibilities

Send personalized emails to large contact lists using templates and tracking responses in HubSpot Manage and update contact records in HubSpot to maintain accurate follow-up logs Execute cut-and-paste email campaigns to 400+ contacts with zero errors Use Microsoft Outlook to manage outbound communications and schedule emails Track outreach activities and maintain organized records of who received communications Support LinkedIn outreach efforts as needed Schedule emails to send at optimal times for client engagement Maintain meticulous attention to detail to avoid mistakes that could impact client relationships Must-Have Requirements Proven experience using Microsoft Outlook for professional email management Demonstrated proficiency with HubSpot CRM Familiarity with LinkedIn for professional outreach Exceptional attention to detail with a focus on accuracy over speed Experience working with US-based clients or companies Strong written communication skills in English Ability to follow instructions precisely and ask clarifying questions when needed Comfortable working independently with minimal supervision Nice-to-Have Requirements Bonus if you have experience scheduling emails in Outlook or HubSpot It helps if you have worked in a support role for a senior executive or business development professional Bonus if you have managed large-scale email campaigns with personalized touches Why Join This Team Work remotely with a flexible schedule that fits your lifestyle Support a client who values quality and precision over rushing through tasks Gain experience working directly with US-based leadership in a professional services environment Enjoy a stable, ongoing role with a client who understands the learning curve Be part of a team that provides ongoing support and guidance through an account manager Work with a company that offers month-to-month contracts with no long-term lock-in Apply now. Start helping.