Job Description:

You will become the detail-oriented backbone of a fast-paced flooring business, managing the full financial and administrative cycle from quote to final payment.

Working directly with the owner and bookkeeper, you'll ensure every job is quoted accurately, deposits are tracked, installers are scheduled, and payments are collected on time. This role gives you real ownership over the money flow and job coordination that keeps a high-volume trade business profitable and efficient.

Client Overview:

Our client is a growing flooring business based in Australia, specializing in carpet, vinyl, timber, and laminate installations. They serve residential and commercial clients through multiple websites and a physical showroom, managing 10-15 installations per week during busy periods. The team includes the owner, a bookkeeper, and an admin/sales support person.

Schedule:

• Mondays to Fridays, 9:00 am to 2:00 pm (Australian Eastern Time, 25 hours per week)

Responsibilities:

• Create and send detailed quotes in Xero based on site measurements and product selections
• Track deposits and final payments across 10-15 active jobs per week
• Coordinate scheduling between subcontractor installers and product delivery timelines
• Follow up with customers to ensure timely payment once jobs are completed
• Double-check job costing and pricing to ensure profitability on every project
• Maintain accurate records in Xero and manage job closeout documentation
• Handle administrative tasks including email communication, spreadsheet management, and data entry
• Monitor leads from multiple websites and route inquiries appropriately

Must-Have Requirements:

• 3-5 years of experience in bookkeeping or accounting roles
• Strong working knowledge of Xero accounting software
• Proven ability to manage financial tracking, invoicing, and payment follow-up
• Close attention to detail, especially with numbers and job costing
• Excellent organizational skills and ability to manage multiple jobs simultaneously
• Experience working remotely with Australian clients or businesses
• Reliable internet connection and home office setup

Nice-to-Have Requirements:

• Bonus if you have experience with social media management or content creation
• It helps if you've worked in construction, trades, or project-based industries
• Familiarity with scheduling subcontractors or coordinating logistics is a plus
• Basic website management or digital marketing experience is valued

Why Join This Team?

• Work directly with a small, supportive team where your impact is visible every day
• Remote role with flexibility to work from home in the Philippines
• Day shift hours aligned with the Australian timezone, no night shifts required
• Opportunity to grow into a full-time role as the business expands
• Long-term stable position with an established flooring business
• Direct access to the owner and bookkeeper for support and collaboration

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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