Job Overview:

Our client is seeking a highly organized, proactive, and detail-oriented Operations & Logistics Coordinator (QuickBooks Enterprise) to directly support their Vice President and field operations team. In this role, you will serve as a critical operational bridge between vendors, project stakeholders, and field technicians. This is a fast-paced, real-time communication role requiring exceptional logistics management, sharp problem-solving skills, and a dedicated work ethic. 

Schedule: Monday - Friday, 8:00 AM - 5:00 PM PST

Responsibilities:

• Place orders accurately through various vendor websites and supplier portals.
• Source and request quotes from vendors, inquiring about item availability and manufacturing/shipping lead times.
• Track open Purchase Orders (POs) daily, making proactive outbound calls to vendors to secure daily status updates.
• Coordinate product returns, exchanges, or Return Merchandise Authorizations (RMAs) with vendors.
• Monitor and track all incoming shipments from order placement until successful delivery.
• Swiftly resolve shipping delays, transit discrepancies, or delivery issues directly with carriers and vendors.
• Conduct morning and afternoon check-ins with field technicians daily to ensure the project calendar remains accurate and up-to-date.
• Act as a central point of contact to assist field technicians and internal staff, resolving operational bottlenecks to keep projects moving forward.

Qualifications:

• 2+ years of experience in project coordination, logistics, purchasing, or a high-level operational support role.
• Working knowledge of QuickBooks Enterprise and experience with creating Estimates and Purchase Orders.
• Comfortable in supporting a senior executive and communicating professionally.
• Exceptional verbal and written communication skills.
• Comfortable making frequent outbound calls to vendors and maintaining constant contact with field staff.
• Master of multi-tasking and timeline management; ability to pivot quickly as project needs change throughout the day.
• Proficient with standard office software, vendor portals, and digital calendars.
• Experience with PBX phone systems or logistics tracking software is a plus.
• Proactive problem-solver, highly reliable, and able to work seamlessly under the direction of executive leadership.

Tools Provided:

• Company email, cell phone, and PBX phone extension.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.