Job Overview

We're looking for a highly organized Executive & Publishing Project Coordinator to help manage a fast-growing portfolio of books, websites, videos, and AI-generated content. You'll work closely with the founder to transform ideas into polished, organized, and publish-ready materials while keeping multiple projects moving simultaneously.

This role is ideal for someone who enjoys organizing information, coordinating projects, and ensuring nothing falls through the cracks.

Responsibilities

• Manage multiple publishing and content projects simultaneously.
• Organize and maintain project files, documents, and digital assets.
• Coordinate the development of books, websites, videos, and other content.
• Turn AI-generated content into structured, publish-ready documents.
• Track project timelines and ensure deadlines are met.
• Assist with document formatting and proofreading.
• Coordinate with internal team members and external contributors.
• Maintain organized documentation using Google Workspace and cloud storage.
• Perform executive administrative tasks as needed.
• Recommend process improvements to increase efficiency.

Requirements

Must-Have

• Previous experience as an Executive Assistant, Project Coordinator, Operations Coordinator, or similar role.
• Exceptional organizational skills.
• Excellent written English.
• Strong attention to detail.
• Experience using Google Workspace or Microsoft Office.
• Comfortable learning new software and AI tools.
• Ability to manage multiple priorities independently.
• Strong documentation skills.

Nice-to-Have

• Publishing or self-publishing experience.
• Experience formatting books or long-form documents.
• Knowledge of AI tools such as Gemini or ChatGPT.
• Experience supporting entrepreneurs or content creators.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations (for full-time roles only)

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.