Job Overview:
Support CEO/CFO with HR administration, vendor management, and operational workflows in this high-growth, EST-aligned role. Leverage your expertise in Microsoft Teams and supply chain coordination to streamline executive processes. 

Schedule:
Full Time - 35h per week - Flexible within EST time zone.

Responsibilities:

• Provide comprehensive day-to-day administrative support directly to the CEO and CFO to streamline business operations.
• Manage executive calendars, schedule requests, and maintain accurate corporate documentation and business records.
• Oversee the employee onboarding process and maintain organized personnel and HR administration records.
• Track employee hours and efficiently prepare and submit timesheets for payroll coordination.
• Serve as the main point of contact for suppliers via phone and email to request quotes and follow up on procurement orders.
• Coordinate purchasing documentation, maintain precise vendor records, and manage operational file workflows.
• Assist senior leadership with high-priority operational projects and oversee critical follow-up tasks.
• Execute general administrative activities to support and improve efficiency across the expanding manufacturing business.

Requirements:

• Proven track record as an Executive Assistant or Administrative Assistant, with a strong comfort level supporting multiple senior leaders (CEO/CFO) simultaneously 
• Previous experience working within a manufacturing or product-based business (highly regarded).
• Practical experience managing HR administrative processes, including employee onboarding, personnel record keeping, and tracking employee timesheets 
• Demonstrated experience communicating with suppliers, requesting quotes, following up on orders, and coordinating purchasing documentation. 
• Exceptional written and verbal English communication skills, paired with professional phone and email etiquette.
• Familiarity with Microsoft Office, Microsoft Teams, and VoIP phone systems to manage digital workflows efficiently.
• Strong organizational, multitasking, and problem-solving abilities, with the discipline to work independently in a remote environment.

• A dependable, proactive, and detail-oriented professional interested in building a long-term career within a growing business.

Independent Contractor Perks:

• Permanent Work for Home.
• Immediate Hiring.

• Health Insurance 
  

Note:

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, portfolio link and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all