Overview

Our client is looking for a proactive and experienced Executive Operations Coordinator to provide high-level administrative support. In this role, you will manage executive calendars, coordinate board meetings, oversee projects, and ensure efficient day-to-day operations while reporting directly to the Executive Director.

Schedule

Monday - Friday, 9:00 AM - 5:00 PM Pacific Time, with 1 hour unpaid break (35 work hours per week; will scale to 40 hours per week within a month or two). Note: Bi-monthly board meetings require extended hours until 6:00 PM.

Responsibilities

• Manage executive calendars, email communications, expense reports, and file organization to ensure efficient day-to-day operations.
• Attend bi-monthly board meetings and prepare accurate meeting notes and documentation.
• Coordinate administrative projects and facilitate communication between teams and departments.
• Proactively identify and resolve operational issues while maintaining efficient workflows.
• Provide high-level administrative and operational support to executive leadership.

Requirements

• At least three years of experience as an Executive Assistant or in a similar administrative role
• Strong project management, organizational, and time management skills with exceptional attention to detail
• Excellent communication and interpersonal skills with the ability to work effectively with internal teams and external stakeholders
• Demonstrated leadership, professional maturity, and a proactive mindset
• Ability to work independently with minimal supervision and manage multiple priorities effectively
• Proficiency in standard office software and willingness to complete a three-month probationary period

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurace for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.